Procurement & Fiscal Compliance Administrator (Open Rank)

Job Summary:

The Procurement & Fiscal Compliance Administrator serves as the School of Medicine’s purchasing liaison and strategic leader for procurement operations. Acting with delegated executive fiscal and procurement approval authority from the Dean, this role ensures that all purchasing and travel transactions comply with university, state, and federal regulations and provides real-time guidance to faculty and staff. The Administrator leads institutional efforts to improve procurement practices, enforce fiscal accountability, and build operational capacity across finance, procurement, travel, and compliance for 100+ SOMDO business units, with expenses totaling $250+ million. This position requires deep knowledge of the complex regulatory environment governing academic health centers and the ability to lead with discretion, authority, and collaboration.

Nature of Work:

This position serves as the School of Medicine (SOM) procurement liaison with a focus on policy and procedure adherence, responsible for performing professional-level duties that will ensure that SOM purchasing transactions comply with all relevant rules and regulations. The position is primarily concerned with understanding the complexities governing all types of transactions within the SOM and providing real-time advice, as a subject-matter expert, to the school’s faculty and staff on the most effective methods for obtaining needed goods and services. This position oversees the day-to-day administrative and purchasing functions of the SOM Dean’s Office, with oversight of business operations including procurement, travel, and programmatic expense monitoring. The Administrator ensures the appropriateness and allowability of expenditures and processes journal entries as needed.

Additionally, the Administrator serves as the content expert for procurement and contracting, including complex solicitations and agreements with industry partners. This role delegates tasks as appropriate and provides guidance and updates on fiscal and procurement policy to staff across all SOM units.

The Administrator is also responsible for driving process improvement and strengthening business infrastructure related to expense management and procurement, ensuring the smooth and efficient functioning of the Dean’s Office.

Key Responsibilities:

Operational Compliance & Fiscal Oversight

• Exercise delegated fiscal and procurement approval authority on behalf of the Dean.
• Approve Marketplace, procurement card, and travel transactions.
• Ensure the allowability and appropriateness of expenditures under university, state, and federal regulations.
• Monitor day-to-day procurement and travel operations for SOMDO.
• Process journal entries and correct financial discrepancies.
• Maintain audit readiness documentation.
• Enforce adherence to Administrative Policy Statements (APS) and state fiscal rules.

Procurement & Contracting Subject-Matter Expertise

• Serve as content expert for procurement and contracting.
• Draft and review MOUs and standard agreements.
• Provide real-time consultation to faculty and staff.
• Resolve after-the-fact transactions and policy violations.
• Serve as liaison to Procurement Services and the Controller’s Office.
• Maintain advanced regulatory knowledge.
• Advise on appropriate procurement pathways.

Travel & Expense Governance

• Review and approve complex travel transactions.
• Manage relocation and exception-based expenses.
• Ensure documentation integrity.
• Enforce campus travel policies.

Training & Knowledge Management

• Develop SOPs and guidance materials.
• Deliver training on procurement systems and policies.
• Provide onboarding support.
• Communicate policy updates.

Stabilization Support (Limited Scope)

• Provide fiscal support to departments during transitions.
• Address operational breakdowns as assigned.
• Partner with compliance units to resolve issues.

Duties Specific to the Program Manager Level:

Enterprise Procurement Strategy & Program Development

• Design and implement a School of Medicine Shared Procurement Services Model.
• Develop the business case, service model, governance framework, and fee structure (if applicable).
• Create standardized service-level agreements (SLAs) for participating departments.
• Establish performance metrics (cycle time, compliance rates, cost savings, audit findings).
• Lead long-term strategic planning for procurement operations across SOM.

Building a Procurement Shared Services Function

• Architect and launch a centralized procurement shared services team within SOMDO.
• Define team structure (analysts, buyers, compliance specialists).
• Develop role descriptions, hire, onboard, and supervise staff.
• Establish intake workflows and ticketing systems.
• Build standardized procurement intake and routing processes.
• Develop KPI dashboards and reporting infrastructure.
• Implement continuous improvement methodologies (Lean, process mapping, etc.).

Department Outreach & Business Development

• Develop and execute a strategy to solicit new SOM departments to participate in shared procurement services.
• Conduct stakeholder needs assessments with Chairs and DFAs.
• Present service model proposals to departments.
• Negotiate participation agreements.
• Expand shared services portfolio across SOM.
• Track service adoption metrics and client satisfaction.

Policy Influence & Institutional Governance

• Lead development of school-wide procurement governance standards.
• Recommend institutional policy enhancements.
• Serve on campus-level fiscal governance committees as a strategic representative.
• Develop risk mitigation frameworks for high-risk transactions.
• Provide strategic fiscal advisement to executive leadership.

Financial Modeling & Cost Optimization

• Develop cost-saving models through vendor consolidation.
• Lead strategic sourcing initiatives.
• Analyze spend patterns across SOM units.
• Identify opportunities for contract renegotiation.
• Implement enterprise procurement analytics.

Formal Supervisory & Leadership Responsibilities

• Directly supervise procurement staff.
• Conduct performance evaluations.
• Establish professional development plans.
• Manage staffing allocations.
• Oversee budget for the shared services unit.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Principal Professional Level:

• Bachelor’s degree in business, business administration, or finance from an accredited college or university.
• At least five (5) years of experience with direct responsibility for purchasing and procurement or related financial transactions. Additional emphasis in financial management, audit, or compliance.

Business Services Program Manager Level:

• Bachelor’s degree in business, business administration, or finance from an accredited college or university.
• At least six (6) or more years of experience with direct responsibility for purchasing and procurement or related financial transactions. Additional emphasis in financial management, audit, or compliance.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master’s degree in business, business administration, or finance from an accredited college or university.
• Experience at an academic health sciences center strongly preferred.
• Professional certifications (e.g., CPPO, CPPB, CPSM) are desirable.
• Experience and advanced knowledge of the University of Colorado’s procurement, contract, and fiscal policies and procedures.

Knowledge, Skills, and Abilities:

• In-depth knowledge of University of Colorado Administrative Policy Statements, state fiscal rules, and federal procurement regulations.
• Ability to interpret, research, and apply regulatory materials and provide real-time guidance.
• Direct experience in contract formulation and contract management.
• Experience in project management, including technology procurement.
• Vendor management, accounts payable, and accounts receivable expertise.
• Strong communication skills that foster trust and credibility across diverse constituencies.
• Superior problem-solving and analytical abilities.
• Ability to work effectively in a complex, decentralized organization.
• Strong analytical and financial skills, including compliance.
• Must be able to work independently and be flexible.
• Interpersonal skills with the ability to provide excellent customer service, while ensuring fiscal compliance and policy/rule adherence.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to maintain confidentiality.
• Advanced skills in Microsoft Office Suite, technically adept, software savvy.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Adam Kanallakan, Adam.Kanallakan@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until March 26, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Principal Professional: $67,611 to $86,001

Program Manager: $70,550 to $89,740

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment Application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.