Title Records Examiner, Property & Acquisition Specialist 1 (PAS1)

Title Records Examiner, Property & Acquisition Specialist 1 (PAS1)
Recruitment #2024-9-6597
Full-time, Permanent, Represented position
Location: Natural Resources Building- Olympia, WA
Work Hour flexibility may be available and considered
Salary: $3,643.00 – $4,865.00 Monthly 

(See official listing for full details.)

Responsibilities:
This position assists in the routine preparation and maintenance of real estate title examinations and real property records by researching, examining, interpreting, determining, and managing DNR’s State Uplands Real Estate Ownership and Encumbrance records and Land Use Contracts, Agreements, and related records. These records include but are not limited to, real property title deeds, right-of-way easements, real property leases, timber and other natural resource commodity sales, land use agreement licenses and permits, clean energy leases, water rights, trespasses, and other related title encumbrances.

• Assist upper-level Property & Acquisition Specialists in performing state land title examinations by locating, researching, identifying, analyzing, evaluating, and interpreting real property ownership and interest documents such as deeds, purchase and sale agreements, easements, etc., to create a chain of title.
• Assist upper-level Property & Acquisition Specialists by preparing professional title examination Record Search Reports accurately and completely reflecting ownership of and encumbrances on state lands and possible appurtenant easements on private lands. Request, obtain, review, analyze, and interpret legal ownership and taxation documents from county recording agencies to investigate historical ownership and taxation issues.
• Assist upper-level Property & Acquisition Specialists by organizing, assimilating, updating, correcting, maintaining and researching DNR’s real property land records, both hardcopy and electronic. 
• Assists upper-level Property & Acquisition Specialists, with preparation, updates, corrections, and maintenance of the DNR land records data and documents contained in the enterprise-level document management software application ApplicationXtender-(AX) Automated Tract Book (ATB). AX-ATB contains current and historical data, information, and document images, essential to examining and managing DNR’s real property state-lands portfolio.
• Review, identify, interpret, and record ownership documents, contracts, and other related legal documents affecting state lands, including initial contracts, amendments, recissions, assignments, terminations, and cancellations into the official state-lands record systems and repositories such as ATB, Application Register, File Folder Jackets in the Title & Records Office Vault, etc.
• Apply laws, methods, and principles of real estate transactions, contracts, and negotiations.
• Advise Land Managers in DNR region offices of real property area descriptions and/or ownership conflicts encountered and detected during real property record searches.
• Consult with DNR agency surveyors regarding legal descriptions affecting state land title examination outcomes.
• Utilize various agency information sources in determining ownership of and encumbrances on state lands, such as ApplicationXtender (AX)-Automated Tract Book (ATB), Esri ArcGIS Pro, NaturE- LAMS, original Deed-Transaction-Encumbrance files, various government and private sector websites and geo-data sources, in addition to county auditor, assessor and clerk offices, and private real property title insurance company records.

Required Qualifications: 

• High School Diploma or GED AND two years experience in land use activities, land leasing, product sales, rights of way, timber sales, aquatics, transactions, and land records;
  OR a combination of education and/or experience.
• Examples of land use activities could include real estate acquisition, sales, leasing, appraisal, title examination, escrow closing, property management, relocation assistance, title examination, and records research for real estate title insurance.
• Intermediate or higher-level proficiency in Microsoft Office Suite – Word, Excel, Outlook, and MS Teams.
• Ability to consistently follow accepted rules of the English language regarding spelling, grammar, punctuation, word usage, sentence structure, document formatting, and pronunciation in all oral and written communications.
• Utilizes critical thinking skills to research, analyze, and resolve issues, commits to action; manages risk.
• Utilizes integrity, honesty, safety, and ethical behavior; accepts personal responsibility for meeting expectations.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.