Team Assistant

Job title:

Team Assistant

Company

Beam Suntory

Job description

What makes this a great opportunity?This role will provide executive and office support to the General Manager and the entire leadership team in France. Also, will be responsible for providing support to the entire team in France and for coordinating the administrative and operational activities of the office in Paris. We are looking for a person who is proactive flexible and can adapt to different personalities and styles of management. Needs to be multitasking, be extremely organized and know how to prioritize activities.Role ResponsibilitiesSecretarial Support for GM and France Leadership team
Facilities and Office Management: Maintenance of Paris office and management of 3rd party suppliers (cleaning service, IT company, telephone provider, parking, and others)
Prepare travel reports and controls
Welcome new employee and provide all necessary tools (notebook, cellphone, parking tag, badge) and office access
Expense reports of the GM Corporate credit card requests and control for whole team
Post office, telephone lines management, documentation control, bridge to HR for fleet penalties control, for hiring and exit process (documentation and tools), courier responsibility
Travel arrangements for Leadership Team
Diary management, book meetings with France team and the region
Organization of meetings and events as Sales Convention, Cycle Plan
Filing documentation and catalogue contracts
Phone calls filtering, addressing only the relevant ones to the areas
Prepare documents and compile information to facilitate GM meetings, ahead of time
Follow up on requests and deadlines for employees and within the Leadership Team
Prioritization and management of meeting requests
Office expenses budget control: purchase of office suppliesQualificationsAnalytical and structured thinking to be able to make prioritization decisions on behalf of the GM regarding meeting schedules
Always looks for alternatives and solutions whenever faced with obstacles
Can work independently and efficiently;
Attention to details and accuracy
Clear, objective and positive communication
Creativity and team empathy
Motivation, open minded attitude, global thinking
Confidentiality and discretion dealing with information
Strong organization and prioritization of tasks
Ability to work under pressure and tight deadlines
Capacity to manage issues and escalate appropriately.
Ability to communicate to and manage issues with senior management levels PC skills (Word, Excel, PowerPoint, Outlook and SAP)
Desirable Office Administration qualification
Communication skills

Expected salary

Location

Paris

Job date

Fri, 07 Mar 2025 06:25:27 GMT

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