Supply Chain Management Analyst

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Job Description

In a complex operating environment, you will play a vital role in supporting the UNFPA Country Office in implementing the 10th CPD including the SRH and GBV related response in humanitarian and emergency settings. You will work in close collaboration with country office staff, UN agencies and other partners to coordinate logistics and supply chain support for UNFPA operations and ensure effective management of supplies, including emergency RH kits and commodities and dignity kits.

In particular, you will support timely, applicable and cost-effective forecasting, drafting and consolidation of procurement plan, logistics and supply chain management of inter-agency reproductive health (IARH) kits, RH/FP commodities and GBV supplies to strengthen delivery of CPD commitments for regular programme and emergency preparedness and response related to humanitarian context.

You would be responsible for:

Programme implementation for supplies:

Assist in preparing n annual procurement plan together with related programme and operations team, and mobilize supplies (RH Emergency Kits, RH/FP commodities, Dignity Kits and other equipment) where needed.Act as a procurement focal point for CO.
Lead and participate in joint assessments or undertake UNFPA specific assessment, including field assessments/missions to gain a better understanding of existing logistics infrastructure, warehousing facilities, health facilities and distribution systems;
Identify possible gaps in the logistics pipeline and provide inputs to how to strengthen the logistics chain, including calculating needs, procurement and actual distribution;
Rely on minimum /maximum inventory system and stock level information as inputs to the procurement planning process;
Develop systems/standard protocols through which UNFPA can operate, manage and forecast its supplies needs (e.g. transportation, warehousing, distribution channels, contingency plans);
Provide support in projecting future needs for prepositioning (as appropriate) of emergency supplies;
Support establishing and functioning of quality assurance system, processes and mechanism to ensure value for money and quality of supplies;
In collaboration with the programme and operations team and IPs, contribute to strategies for community engagement so that supplies reach the service delivery points;
Coordinate customs clearance procedures and transportation of reproductive health commodities to service delivery points;
Assist preparation of detailed distribution plans for RH commodities in close coordination with key programme and operations teams and key stakeholders;
Provide support to introducing an inventory control system in service delivery points to prevent both over-stocking and stock outs of RH commodities; and
Update the corporate commodity tracking systems including the shipment tracker.

Monitoring and Reporting:

Assist in regular monitoring of warehouse capacity, access, storage, refrigeration, transportation, utilization rate, coverage and distribution to track and monitor emergency RH kits and commodities;
In collaboration with the programme teams, identify technical capacity of health facilities and personnel to utilize UNFPA supplies and lead/ support capacity building activities;
Undertake monitoring visits, if possible, to ensure proper storage, distribution, and utilization of RH supplies and last mile assurance (LMA);
Track the receipt and distribution of all RH and GBV supplies, including RH commodities;

Provide regular updates on UNFPA RH commodities and supplies management for inclusion in UNFPA SitReps, donor reports and OCHA SitReps.

Liaising/Coordination with Partners:

In case of emergency, participate in the logistics cluster meetings and liaise with other humanitarian stakeholders working in relevant sectors/clusters, including Health and Protection to ensure inclusion of commodities specific to UNFPA’s mandate;
Establish functional partnerships with agencies that have broader logistics capacity than UNFPA in order to facilitate movement of UNFPA supplies;
Liaise with HQ Humanitarian Logistics Advisor, SCMU and the Regional Supply Chain Specialist as required to ensure timely procurement and delivery of supplies;
In coordination with other agencies, engage with various actors to ensure humanitarian access so that supplies reach their end destination and intended beneficiaries.

Qualifications and Experience:

Education:

Advanced university degree in procurement, logistics and supply chain management or a related field. Professional certification in areas such as humanitarian logistics, medical logistics and or supply chain management is highly desirable.

Knowledge and Experience:

At least 2 years of relevant experience in procurement, supply chain or logistics management including distribution, storage, transportation and operations in emergency settings.
Experience in challenging and complex humanitarian/emergency settings;
Experience in managing health supplies, including RH supplies.
Demonstrated networking and working experience with the key development partners and stakeholders.
Strong commitment to gender equality and the empowerment of women and girls.
Experience and understanding of UN humanitarian programming and operations, knowledge of UNFPA humanitarian programming an advantage.
Strong negotiating skills and ability to work under pressure
Ability to self-manage, emotional intelligence, empathy, team spirit and conflict management.
Strong ability to develop partnerships, network and communicate clearly

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