Squadron Administration Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

RAFOTA, RAF Cranwell, Sleaford, Lincolnshire, NG34 8HB

About the job

Job summary

Welcome to the Royal Air Force Officer Training Academy (RAFOTA). This is a great opportunity to work as part of inclusive organisation working hard to support Officer Cadets graduating from Phase 1 training into the Royal Air Force. As the holder of the position of Squadron Administration Officer you are responsible to the Squadron Commander (Sqn Cdr) for the general administration in support of the Modular Initial Officer Training Course (MIOTC) on A Squadron (A Sqn) and the cover support in the absence of other Squadron administrative officers.

This position is advertised at 37 hours per week. 

Job description

This role is the primary point of contact providing full administration duties for A Sqn officer training, in support of both staff and cadets (>150 people). 

Your responsibilities specifically include communication and coordination with a wide range of staff across RAFOTA and Station HR for all aspects of daily administration for staff and cadets within your squadron. Supporting the Sqn Cdr with personnel management reporting, forwarding documentation when cadets leave training, editing and distribution of training administration orders for adventurous training and IBCC visit, nominal roles for MIOTC and liaising with other station departments (including ESS, graphics and photography).

Key tasks and responsibilities include assisting the Deputy Squadron Commander (DSC) on administrative issues throughout the course. Represent the squadron and civil service team at all meetings and when attending force development or professional development courses.

Use software platforms Joint Personnel Administration (JPA), Aquila Learning and Risk Management System (ALaRMS) and Training Administration Financial Management Information System (TAFMIS) for cadets arrivals/movements and adding them to the appropriate MIOT course carrying out detail checks.

Be responsible for creation and dissemination of cadet photo boards, distribution of information lists to relevant areas and ensuring relevant documentation for Sqns is accurate and correct. Review, update and distribute written administration orders for a variety of events and activities to cadets, staff and wider stakeholders across Air Command. Download and distribute End of Course Reports (EOCR) and graduation results to all stakeholders. Prepare, complete, and distribute all relevant graduation paperwork including scrolls, graduation certificates, prize winner information and letters, dietary requirements, photos and templates, and staff and cadet lists.

Person specification

The job holder will be responsible to the Squadron Commander. They will assist on all squadron administrative tasks throughout the course. This role is suited to a flexible, motivated individual with excellent interpersonal skills, as the role has a strong customer focus. It is essential to have a good working knowledge of Microsoft Office Apps (incl Word, Excel, Outlook, Teams) and the ability to prioritise assigned tasks and work to fixed deadlines maintaining a high level of attention to detail.

The post requires an individual who can work independently but also enjoys being part of a team. Flexible working is available (after a 6 month probation period) subject to LM agreement and business needs being met. The individual must understand and comply with current policies and guidelines, within their area of responsibility, and be able to advise and communicate effectively with personnel.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Working Together
• Delivering at Pace
• Seeing the Big Picture
• Changing and Improving

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Find out what benefits a Civil Service Pension provides.

• 25 days holiday a year, growing one day a year to 30 days after five years (pro rata)
• Free on-site parking
• Access to an onsite gym/fitness facilities
• Learning and development tailored to your role.
• An environment with flexible working options
• A positive culture encouraging inclusion and diversity.

A Civil Service Pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. 

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. 

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. 

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. 

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Nicola McNamee
• Email : Nicola.McNamee100@mod.gov.uk
• Telephone : 03001625756

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

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