Senior Administrative Assistant – Records

Job Posting

Important Recruitment Information for this vacancy:

Position: Senior Administrative Assistant

Job Opening ID: 214075

Direct Link: https://jobs.sok.ks.gov/psp/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=214075&PostingSeq=1

Job Posting closes: Saturday, September 7, 2024, Midnight 

Required documents uploaded by: Saturday, September 7, 2024, Midnight

Agency Information: 

Winfield Correctional Facility

1806 Pinecrest Circle

Winfield, KS 67156

www.doc.ks.gov/facilities/wcf

About the Position: 

Who can apply: External and Internal candidates that meet the minimum requirements

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday – Friday, Day Shift

Eligible to Receive Benefits: Yes

Veterans’ Preference Eligible: Yes

Search Keywords: KDOC, Corrections, Support, WCF, SAA

Compensation:

Pay Range: Pay Grade 22, Entry Level Pay is $17.39

Salary may vary depending on experience and education.

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Center
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Records SAA Position Summary:

This position serves as a Senior Administrative Assistant to the Records Department for Winfield Correctional Facility. The work involves resident records management and data entry. This position will also serve as the backup for the Administrative Specialist in their absence.

Job Responsibilities may include, but are not limited to, the following:

• Compute resident payroll
• Ensure data entry for all resident job assignments, level/restriction changes, and update Job Skill database
• Maintain updated electronic transfer list and process transfers
• Complete OMIS entries as needed
• Maintain resident files and complete imagining of master records
• Clerical duties for the Classification and Records department
• Serve as back-up for the Security SAA and Records AS

Qualifications:

Minimum Qualifications:

• One (1) year of experience in general office, clerical, and administrative support work.

Education may be substituted for experience as determined relevant by the agency.

• Free from felony convictions and substantiated PREA claims

Preferred Qualifications: (May be used to screen applicants)

• Two (2) years of professional experience in an office performing administrative support work.
• Successful experience in an office handling confidential information
• Strong computer and keyboarding skills, to include at least one (1) year of professional experience with Microsoft Office Systems
• Proficient in use of office equipment including, but not limited to copier, scanner, fax machine, imaging machine, and/or postage meter/scales, etc.
• Great attention to detail
• Valid Driver’s License

Post-Offer, Pre-Employment Requirements: 

• Take and pass a Drug Screening Test, Medical Screening, and TB Screening

Recruiter Contact Information:

• Name: Leslie Aldridge, Human Resources Professional
• Email: Leslie.Aldridge@ks.gov
• Phone: 620/705-6020
• Mailing Address: 1806 Pinecrest Circle, Winfield, KS 67156

Job Application Process:

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Check your email and My Job Notifications for written communications from the Recruiter.

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Required Documents for this Application to be Complete:

Upload these on the Careers – My Job Applications page:

• DD214 (if you are claiming Veteran’s Preference)

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF” 

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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