Publishing Administrative Coordinator

Would you like to deliver effective administration services that make an impact to our success?

About Our Team

Our team works globally with Publishers, Journal Editors and external society stakeholders to coordinate logistics for editorial board meetings. We provide general administrative support for journal and portfolio needs to our customer base. We create and provide customized reporting and data for journal performance such as usage and citation, to discover new opportunities.

About the Role

In this role you will deliver a valuable service to our team by handling various journal administrative tasks on behalf of your publishers based globally. You will take ownership for coordinating off-site and on-line meetings for your publishers. You will have the opportunity to learn and develop reporting skills through data collection, report creation, and helping to identify insights to contribute to our strategy.

Responsibilities

• Coordinating logistics for off-site and on-line Editorial Board Meetings including invitations, booking locations and facilities for attendees. Ensuring a professional and seamless experience for all
• Gathering data, information, and facts by using existing reports to build analyses for publishers to use in proposals, reports, editorial appointments and meetings
• Contributing to Best Practice initiatives for operational procedures and workflow efficiency through collaborating with peers and internal teams
• Taking ownership of interesting and varied administration tasks to support the publisher in the smooth running and success of our journals.
• Manage various systems to ensure that data is up to date and accurate
• Communicating confidently and widely to ensure that tasks are kept on track and any problems resolved

Requirements

• Have great organisational and prioritising skills and be able to provide timely and consistent support to teams
• Have excellent written and verbal communication skills and demonstrate an eye for detail
• Be data literate and have an analytical mindset with skills to manage data and derive insights.
• Be able to gather data for analysis from several sources and systems and present in a clear and readable format
• Have excellent computer skills in Microsoft Office with proficiency in Excel and the ability to learn new systems
• Enjoy collaborating with teams to deliver projects that help make a difference

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working remotely from home and our office in a flexible, hybrid style
• Working flexible hours – flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working for you

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Generous holiday allowance with the option to buy additional days
• Health screening, eye care vouchers and private medical benefits
• Wellbeing programs
• Life assurance
• Access to a competitive contributory pension scheme
• Save As You Earn share option scheme
• Travel Season ticket loan
• Electric Vehicle Scheme
• Optional Dental Insurance
• Maternity, paternity and shared parental leave
• Employee Assistance Programme
• Access to emergency care for both the elderly and children
• RECARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts scheme via Perks at Work

About the Business

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form: https://forms.office.com/r/eVgFxjLmAK , or please contact 1-855-833-5120.

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