Project Coordinator, Admissions & Transitions

Job title:

Project Coordinator, Admissions & Transitions

Company

University of Toronto

Job description

Date Posted: 12/06/2024
Req ID: 41008
Faculty/Division: Temerty Faculty of Medicine
Department: Postgraduate Medical Education
Campus: St. George (Downtown Toronto)
Position Number: 00047237Description:About us:Home to over 40 departments and institutes, the University of Toronto’s Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.Your opportunity:Postgraduate Medical Education (PGME) offers a collaborative professional learning environmentdedicated to supporting learners, faculty and staff. We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.As Project Coordinator, Admissions & Transitions, you will support and provide advice in the planning of our residency admission cycles to ensure our programs are compliant with our Best Practicesin Applications & Selection (BPAS), as well as admissions guidelines determined by the Association of Faculties of Medicine of Canada (AFMC). Working closely with the Manager, Admissions & Registration and the Faculty Lead, Admissions & Transitions , youwill rely upon your superior organizational and communication skills to coordinate admissions activities and track key project deliverables and deadlines. Your proven track record of successfully supporting project teams and working groups in a fast-paced, results-oriented environment will enable our academic success.Your responsibilities will include:

• Analyzing processes to inform admissions projections and planning activities and recommending changes for more efficient coordination of operations
• Planning and coordinating projects, including implementing project communications plans and tracking milestones and timelines
• Analyzing processes and recommending changes for more efficient coordination of operations
• Drafting and editing documents and reports and preparing statistical reports
• Drafting progress reports for project leader’s review
• Directing the activities of a group of staff-appointed employees

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience
• Minimum five years of related, progressively responsible administrative experience in a university, medical school, teaching hospital or comparable environment
• Experience supporting the admissions process; knowledge and understanding of local, national and international post-secondary environments and experience interpreting and applying policies and procedures, and implementing recommended changes
• A strong understanding of project management methodologies and/or demonstrated project or program management experience; including drafting project plans and proposals, compiling and analyzing data, writing complex reports, editing the work of others, working on time-sensitive projects and managing multiple priorities
• Comprehensive knowledge of the educational programs, structure and function of the Temerty Faculty of Medicine, its Departments and the affiliated hospitals
• Experience monitoring budgets and planning and estimating financial resources for programs and projects
• Experience in effectively collaborating with faculty members, and a diverse group of external stakeholders such as hospital partners, accrediting and licensing bodies, vendors, and creative resources
• Experience supervising unionized staff
• Advanced proficiency in MS Office, POWER (Postgraduate Web Evaluation and Registration), and the Canadian Resident Matching Service (CaRMS) admission platform
• Superior interpersonal, oral and written communication and presentation skills
• Excellent organizational and project management skills works well under pressure and frequently adjust priorities, work independently and also to work collaboratively within a diverse team environment
• Demonstrated strategic conceptualization, analytical, problem solving and planning skills
• Attentive to detail, high degree of initiative and creativity
• Proven leadership and training skills
• Ability to exercise strong judgment and make decisions and handle inquiries independently or refer them as appropriate
• Highly developed service orientation; ability to use tact, discretion, maintain confidentiality and exercise a high degree of sensitivity and responsiveness
• Demonstrated commitment to equity and diversity

Assets (Nonessential):

• Experience with STAR (Sponsored Trainee Application Registry)

To be successful in this role you will be:

• Accountable
• Achievement oriented
• Communicator
• Insightful
• Organized
• Self-directed

This is a term position of 6 months.Closing Date: 12/16/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 — $84,813. with an annual step progression to a maximum of $108,463. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda KrmekLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .

Expected salary

$84813 per year

Location

Toronto, ON

Job date

Sun, 08 Dec 2024 03:05:58 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.