Project Associate

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Job Description

UNDP in Cyprus works to support the ongoing peace and confidence building process between the communities of Cyprus. Since 2001, the UNDP programme in Cyprus has been delivering mainly EU funded interventions, to support Greek Cypriots and Turkish Cypriots, encouraging dialogue and cooperation, and supporting the development of environmental, economic and social infrastructure on the island.

As such UNDP in Cyprus provides a diverse package of programmatic services to a range of partners which contribute to building a conducive environment for the peace process. In particular, the implementation of confidence building measures contributes to the building of trust between the two communities while demonstrating to the public at large that the communities can work together on critical issues that are of importance to all inhabitants of Cyprus across three focus areas:

Empowering communities to protect cultural heritage
Strengthening inter-communal mechanisms
Improving environmental, social and economic infrastructure
Under the general guidance and direct supervision of the Project Analyst, the Project Associate provides services ensuring high quality, accuracy and consistency of work. The Project Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Project Associate works for the Cultural Heritage project in close collaboration with the operations, programme / projects’ staff in the office to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Support in the coordination and implementation of designated project activities:

Assist in the coordination, and implementation of selected activities/components within different projects
Provide comprehensive support to projects’ monitoring and evaluation activities, assist in data collection, and keep updated relevant databases, contact lists, etc.
Assist in the preparation of regular updates and reports on projects’ progress, implementing issues, emerging risks/problems, and proposals for necessary remedial actions
Participate in various project activities (meetings, round tables, conferences, other public activities) as requested by the supervisor
Assist in the organization of online and offline events of the projects, and other communication activities
Ensure full compliance of activities with UNDP rules/regulations, and policies/procedures.
Compile and summarize information and data for the formulation of Terms of Reference documents for design contracts. Oversee and assess conservation designs executed by contracted designers for selected cultural heritage sites.
Offer extensive support in managing all facets of contract administration for design service providers, ensuring timely payment processing, and overseeing administrative aspects of their contracts.
Efficiently digitize and file all received documents under the designated name of the monument/site, including organizing and digitally storing tender documents and design contract files.

Support in the coordination and implementation of designated project activities:

Assist in the coordination, and implementation of selected activities/components within different projects
Provide comprehensive support to projects’ monitoring and evaluation activities, assist in data collection, and keep updated relevant databases, contact lists, etc.
Assist in the preparation of regular updates and reports on projects’ progress, implementing issues, emerging risks/problems, and proposals for necessary remedial actions
Participate in various project activities (meetings, round tables, conferences, other public activities) as requested by the supervisor
Assist in the organization of online and offline events of the projects, and other communication activities
Ensure full compliance of activities with UNDP rules/regulations, and policies/procedures.
Compile and summarize information and data for the formulation of Terms of Reference documents for design contracts. Oversee and assess conservation designs executed by contracted designers for selected cultural heritage sites.
Offer extensive support in managing all facets of contract administration for design service providers, ensuring timely payment processing, and overseeing administrative aspects of their contracts.

Efficiently digitize and file all received documents under the designated name of the monument/site, including organizing and digitally storing tender documents and design contract files.

Support in networking/communicating with partners and beneficiaries:

Assist in maintaining cooperation and communication with projects’ partners and beneficiaries on the implementation of the agreed activities, especially for the events, trainings, and workshops that will be conducted
Maintain the contact database related to partners and beneficiaries, assist in sharing information, and following up on partnership related issues as assigned by the supervisor
Prepare official correspondences for national and international partners.

Support knowledge building, knowledge sharing and capacity building relevant to the assigned project.

Participate in training and organize briefings on internal procedures for the project staff. Provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project.
Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
Participate actively in the digital team, take part in long-term strategy planning for Digital Heritage activities.

Required Skills and Experience

Education:

Secondary education is required.
University Degree (Bachelor´s degree) in Architecture and/or Structural/Civil Engineering, or equivalent field will be given due consideration, but it is not a requirement.

Experience:

Minimum six (6) years (with secondary education) or three (3) years (with bachelor’s degree) of working experience in the field of Programme/ project support or other related fields.

Required Skills:

Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.)

Desired Skills:

Experience in reviewing conservation studies for monuments and/or listed buildings.
Knowledge of monitoring and evaluation tools
Knowledge of project management processes
Knowledge of procurement procedures of national / international organizations
Experience of working with UN or any other international organisationn on conversation projects
Experience in performing administrative tasks is desired
Experience in organizing events (online and/or offline) is an advantage

Required Languages: