Programme Associate Coordination

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Job Description

Purpose of the job

Under the supervision and guidance of the Deputy Representative Programme, the programme associate supports the respective section (s) by carrying out a range of programme support functions to help develop, implement and monitor the country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the CO, external partners, and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

Summary of key functions/accountabilities:

Facilitating the development of programme cooperation agreements (PCAs) by providing information to specialists in charge of programme and verifying budget of projects in line with the rules and financial dispositions of the Office.
Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
Ensure timely allocation to respective programmes of new grants, check the change Funding Source based on instructions and Introduce grant Extension in Vision and Service gateway
Monitor grants expiry dates, open commitments and DCTs charged to them with the objective of ensuring that all funds are fully utilized prior to grant expiry dates.
Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

To qualify as an advocate for every child you should have:

Education

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Work Experience and Skills requirements:

A minimum of six years of administrative or clerical work experience is required.
A bachelor’s degree from a recognized academic institution in a field relevant to the position may replace three years of related work experience. A master’s degree may replace an additional two years.
Prior experience in programme support functions is an asset.
Relevant experience in a UN system agency or organization is considered as an asset.
In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes.
Strong organizational, planning, and prioritizing skills and abilities.
High sense of confidentiality, initiative, and good judgment.
Ability to work effectively with people of different national and cultural backgrounds.
Strong office management skills.
High attention to detail.
Ability to effectively manage the section’s material resources and monitor its budget.
Good analytical skills.
Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint