Programme Assistant

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Job Description

The Office of Climate Change, Biodiversity and Environment (OCB) works to ensure that countries and stakeholders respond to the challenges of climate change, biodiversity loss and environmental degradation. OCB provides a cross organizational coordination role on issues related to climate change, biodiversity and the environment and is the focal point to major multilateral environmental agreements including the United Nations Framework Convention on Climate Change Conferences (UNFCCC) and the Convention on Biological Diversity (CBD). The Office also assists FAO Members in their responses towards the interlinked challenges of food security, climate change, biodiversity loss and environmental degradation including through facilitating access to climate and environmental financing (such as the Global Environment Facility (GEF) and the Green Climate Fund (GCF)). In addition, OCB hosts the Globally Important Agricultural Heritage Systems (GIAHS) Programme, the Treaty on Plant Genetic Resources for Food and Agriculture and the Commission on Genetic Resources for Food and Agriculture as well as FAO’s work on environmental safeguards.

This position is located in the FAO-GEF Coordination Unit (GCU) of OCB at FAO headquarters in Rome, Italy.

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit’s programme and projects.

Supervision Received/Exercised

The Programme Assistant reports the Deputy Director, OCB.

He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results:

• Collect and compile data on programme and or project activities to support reporting and delivery.
• Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc.
• Review and prepare routine documentation and correspondence related to assigned procurement actions.
• Provide information on programme and/or project expenditures and status of programme and /or project budget.
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries.

• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
• Perform other duties as required.

Impact Of Work:

The incumbent’s work impacts on the timely and efficient delivery of the immediate work unit’s programme.

Minimum Requirements:

Education: Secondary School Education.
Experience: Three years of relevant experience in financial and/or administrative support work.

Languages:

Working knowledge (proficiency – level C) of English.
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

Technical Skills: