Personal Assistant

We are Reckitt

Home to the world’s best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Supply

Our supply chain is the backbone of our business. It’s how we get our trusted products to people all over the world, safely and efficiently. And it’s our talented and passionate teams that make this happen. If you’re looking for a career in supply chain, there’s no better place to be than Reckitt. We offer a variety of exciting opportunities in all areas of the supply chain, from planning and procurement to manufacturing and logistics. You could join our Global Supply Planning team to develop and implement our global supply strategy, or work with our Procurement Centre of Excellence team to negotiate and manage our supplier relationships. Our Manufacturing Excellence team help us improve the efficiency, quality and safety of our manufacturing operations, and our Logistics Excellence team develop new and innovative ways to distribute our products to customers.

About the role

Joining one of the most high-profile teams in our business, and working alongside key leaders, you’ll tackle challenges right across the mix. The pace and complexity of our business will mean that every hour could bring something new. And you’ll respond effectively every time. We’re looking for an experienced Personal Assistant to support in all organisation, communication and administrative matters on a high level within the Sustainability team.

Your responsibilities

• Personal assistant support in all organisation, communication and administrative matters on a high level
• Diary management including the booking and management of domestic & international travel via external portal system including visa applications where appropriate.
• Responsible for arranging team meetings including managing all pre-reading, (sometimes attending & taking minutes in meetings), following up on outstanding actions.
• Manage expense report submission via the Concur Portal, monthly budget tracking via internal systems.
• Invoice processing and establishing suppliers as required via Ariba Portal for the team. Raising PO’s as required
• Coordinate general administrative and organisational matters, e.g. organising files; set up new starters; team holiday tracker; updating organisation charts.

The experience we’re looking for

• Extensive experience as a Personal Assistant, preferably at Executive/ GEC level and in a large fast paced company
• Self-starter approach, highly self-motivated and ready to take initiative and ownership
• Expert level skills using Microsoft Office 365
• Ability and confidence to expertly answer both internal and external calls, ability to judge on when manager’s approval is required
• Proven ability to navigate smoothly within a complex global matrix organisation
• Ability to effectively and logically manage confidential and sensitive information properly
• Ability to multi-task as no day is the same
• Flexibility regarding working hours and high change agility
• Ability to travel occasionally to support off site planned events.
• Proven ability to work under pressure without compromising on deliverables
• Results oriented and self-motivating
• Strong numeracy, verbal and communication skills
• Resilient and able to respond under pressure
• Good in dealing with Senior Stakeholders
• Strong sense of urgency and attention to detail a must
• Ability to work independently
• Experience in overseeing budgets and expenses

The skills for success

Supply Chain Management, Business Partnership, Collaboration and partnership building, Relationship Management, Business Acumen, Productivity management, Improve business processes, Advanced Analytics, Data Analytics, Supply Chain Planning, Logistics Management.

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt’s potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt’s pay for performance philosophy.

Equality

We recognise that in real life, great people don’t always ‘tick all the boxes’. That’s why we hire for potential as well as experience. Even if you don’t meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.

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