Personal Assistant

Job title:

Personal Assistant

Company

ITV

Job description

Personal AssistantCommissioningPermanent | Full TimeOffice location: White City, London | HybridHiring range: £40,000 – £45,000For more information please email TalkingCareers@itv.comYour work matters to millions.Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution.When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people.Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.Your impact sends ripples.The roleThis role is to provide comprehensive PA and administrative support to the Head of Drama, Head of Comedy and commissioning team.This role requires a highly organised, dependable, proactive, and resourceful PA with exceptional communication skills. The ideal candidate should excel at diary management, building strong relationships and communicating effectively both internally and externally.Main responsibilities

• Manage and maintain schedules, optimising use of time and balancing constantly changing diary commitments
• Manage and screen internal and external telephone calls; take messages;

communicate incoming and outgoing information in a professional anddiplomatic manner

• Take appropriate action on day to day issues and have the ability to problem

solve

• Build and maintain a reliable and trusting working relationship within the team,

internal departments and external clients

• Deal appropriately with a range of internal and external correspondence/enquiries by mail, e-mail and telephone
• Arrange meeting rooms, conference calls, Google hang-out facilitation
• refreshments and presentation materials
• Arrange and book national and international travel
• Keep and maintain a proficient, tidy and organised filing system
• Photocopy, scan and fax documents as necessary
• Arrange purchase orders, track invoices and payments
• Undertake a range of department specific tasks
• Process and submit expenses
• Maintain the departmental holiday chart
• Maintain absolute confidentiality of all issues discussed
• Other tasks and responsibilities as required
• Undertake a range of department specific administrative & supportive tasks
• Additional ad-hoc tasks and responsibilities as required

Skills you’ll need (minimum criteria)

• PA experience at a Senior level with experience of managing multiple people
• Efficient typing skills with an excellent knowledge of Microsoft Word, Power Point, Excel & GoogleMail (or alternative)
• Experience managing complex/multiple diaries

Other things we’re looking for (key criteria)

• Demonstrably strong communication skills, with the confidence and tact to liaise

with a wide cross-section of senior level and external contacts, building goodinterpersonal relationships with the main client groups

• Ability to successfully manage multiple expectations in a fast paced environment.
• Ability to maintain a clear perspective of the departmental priorities, to focus on

relevant tasks and timeframes.

• The ability to adapt and be flexible in accommodating short-term changing needs
• The ability to work independently using own initiative as well as forming part of a

close-knit, established team

• Effective and proven organisational skills
• Assertive and confident with the ability to remain calm under pressure
• A track record of consistent performance and an excellent eye for detail
• Drive and passion to succeed in all tasks
• Authentic passion and interest for TV, Media and ITV Drama specifically
• Proven experience of working in a fast paced environment

ITV is for everyone.ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee to take you to the next stage* (minimum criteria above).We’re happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at .about applying with a disability.

• There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Because those who make an impact deserve to be rewarded for it.ITV offers some great rewards and benefits including

• Flexible working with a range of options to suit everyone
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn – with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

Closing date: Monday 17th March“Please note, on occasion we may receive a very large volume of applications which means applications for a role may close earlier than the referenced closing date. We’d encourage you to apply as soon as possible if interested.”

Expected salary

£40000 – 45000 per year

Location

White City, West London

Job date

Thu, 06 Mar 2025 04:53:40 GMT

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