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Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Extension in Bradford and Sullivan County is seeking a part time Administrative Assistant. The Administrative Assistant:

• Will work closely with Extension Educators, other Administrative Support Staff, the Area Extension Business Operations Manager and Area Client Relationship Manager to help ensure the smooth and efficient daily operation of the Bradford and Sullivan County Extension offices
• Provide customer service and support
• Help coordinate office communications
• Provide administrative support for county Extension programs and events coordination
• And perform other clerical, administrative duties, and support as needed

Specific responsibilities can include:

• Serve as first-line liaison to internal and external contacts and provide general office support. Greet customers, answer telephone, provide directions or information and solve routine issues.
• Communicate routine and general information to staff, customers, and/or public about standard services, processes, and procedures using prescribed or established guidelines.
• Maintain inventory, order office supplies, and arrange for equipment maintenance.
• Provide support to assist educators with clerical and administrative tasks.
• Perform other duties as assigned or requested.

The Administrative Assistant:

• Must maintain a professional appearance, represent Penn State University and the county Extension office in a professional manner, and exercise sound professional judgment in carrying out duties assigned by the Business Operations Manager, Client Relationship Manager and Extension Educators.
• Must have the ability to work as part of the Extension team as well as to work independently and have the ability to follow procedures as determined by Penn State Extension.
• Must have excellent communication, phone skills, organizational, and interpersonal skills; be attentive to detail; have the ability to handle multiple priorities/deadlines; and be able to exercise discretion in handling sensitive and confidential information.
• Should be able to work independently to multi-task and to prioritize workload.
• Should have experience in a team environment with excellent team skills.

Candidates should possess excellent grammar and proofreading skills, basic computer skills such as Microsoft Excel, Word, etc

.

Preference given to those with 1+ years of related experience and a High School diploma or higher, or an equivalent combination of education and experience.

The position is based at Penn State Extension’s Bradford County office located at 200 Main Street, Towanda, PA 16371 with frequent travel to the Sullivan county office located at 9219 Route 487, Dushore, PA 18614.

This is a part-time position anticipated to be for one year from date of hire with excellent possibility of re-funding. The individual will work up to 21 hours/week, usually consisting of two work days in the Bradford county office and one day in the Sullivan county office. An occasional flexible work day schedule may be necessary.

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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