PA to Group Managing Director Commercial Adult Publishing, Managing Director and Associate Publisher

Job title:

PA to Group Managing Director Commercial Adult Publishing, Managing Director and Associate Publisher

Company

HarperCollins

Job description

Introduction to the roleWe are looking for a Personal Assistant to provide key support to and work closely with the Group MD Adult Commercial Publishing, Managing Director for HarperNonFiction and HarperNorth, and Associate Publisher for our HarperFiction, HarperNonFiction, Avon, One More Chapter and HarperNorth divisions – as well as supplying administrative support to the HarperFiction division. This is an integral role responsible for complex diary management and admin support for three individuals as well as some divisional administrative responsibilities, and also acts as a key point of contact for internal and external stakeholders. The successful candidate will be a confident communicator, highly organised, with a passion for publishing.Key tasks and accountabilities:Diary management for the Group MD, MD and Associate Publisher, ensuring effective management of time with no diary clashesScheduling and organising external and internal meetings, including preparing agendas, ordering hospitality and taking minutes for meetingsAdministrative support for the Group MD, MD and Associate Publisher (arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)General office management (stationery, display shelving etc.) and point of contact for FacilitiesKey point of contact for authors and agents as well as internal stakeholdersKey liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and eventsMaintaining accurate and up to date email distribution listsLogging and overseeing agent submissions, and responding as appropriateReplying to unsolicited correspondence (customer comments, manuscripts etc.)Creating PowerPoint presentationsOverseeing prize submissions, award ceremonies and Bookseller submissionsAny ad hoc editorial or project work as requiredSkills required:Excellent organisational skills – able to handle and prioritise multiple tasksHigh level of accuracy and attention to detailExcellent IT skills, including Outlook, Word, PowerPoint and ExcelAbility to work calmly and effectively under pressure and meet deadlinesAbility to communicate confidently at all levels, discreet and sensitive in communicationHighly proactive with a strong sense of initiativeProven previous administrative experienceKnowledgeable in handling sensitive and confidential informationBenefitsHybrid working model (3 days in the office)28 days holiday plus bank holidays (option to buy and sell holiday days)Enhanced pay for maternity, paternity, adoption and shared parental leavePrivate healthcare cover and life assuranceSummer HoursFree access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portalSeason ticket loans (from day 1 for entry level) and cycle to work schemeRelocation Rent Support LoanEmployee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at WorkUnlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmesVirtual GP and eyecare vouchersGym membership discountOnsite physiotherapy (London only)Charitable donation matching and 2 volunteering daysWe’re a certified Carbon Neutral companyGreen Electric/Hybrid Car Benefit Scheme (salary sacrifice)With Trees for Life we plant a tree in the Highlands of Scotland for every permanent hireFree e-books and audiobooks, digital newspaper subscriptions and discounts on booksSubsidised canteen and retail discountsOnsite prayer roomThe Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visitIf you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.

Expected salary

Location

London

Job date

Sat, 21 Sep 2024 23:05:59 GMT

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