P2IP Program Coordinator

P2IP Program Coordinator Job Announcement

JOB ANNOUNCEMENT
Job title: P2IP Program Coordinator
Reports to: Executive Director
Location: Spokane, Washington
position type: Full-time
Salary range: $80,000 – $100,000/year with competitive benefits
Closing date: The position will remain open until filled. Interested candidates are encouraged to submit materials by Monday, December 8.

Job Summary:

The Upper Columbia United Tribes (UCUT) are leading efforts to reintroduce salmon to areas upstream of Chief Joseph, Grand Coulee, and Spokane River dams. The Coeur d’Alene Tribe (CDAT), Confederated Tribes of the Colville Reservation (CTCR), Spokane Tribe of Indians (STOI), and their consortium UCUT, are the leaders in returning anadromous fish to historically occupied habitats above these barriers. This work is guided by the Phase 2 Implementation Plan (P2IP)—a 21-year strategy to design, install, and test fish passage facilities and salmon reintroduction strategies.

UCUT is seeking a P2IP Program Coordinator to provide essential administrative and organizational support to the P2IP Committee and its partners. This role is ideal for someone who thrives in a dynamic, multi-partner environment and is passionate about salmon recovery, tribal sovereignty, and natural resource restoration in the Columbia River Basin.
The position will report to the UCUT Executive Director and be expected to work closely with the P2IP Committee (made up of the P2IP Technical Working Group, P2IP Senior Managers, and P2IP Commissioners).

Essential Functions:

Meeting Support & Documentation

• Schedule, coordinate, and facilitate meetings and events across multiple organizations and time zones
• Prepare agendas, take detailed meeting minutes and distribute action items
• Track follow-ups and ensure accountability across teams
• Facilitate regular team meetings, status updates, and progress reviews

Task & Workflow Coordination

• Use project management tools (i.e., Asana) to assign tasks, monitor progress, and maintain project visibility
• Support internal operations and help the P2IP Committee stay on track with deliverables
• Assist with organizing documentation and timelines

Communication & Liaison

• Serve as a point of contact between UCUT P2IP Committee, Member Tribes, external partners, and consultants
• Facilitate clear communication and coordination across diverse teams, projects, and contracts
• Help maintain momentum on projects that are in early or planning stages
• Provide regular updates on project progress, challenges, and milestones
• Maintain close liaison with each Member Tribe and their technical staff through various modes, including frequent individual visitation to the Member Tribes’ reservations and headquarters

Administrative Support

• Assist with budget tracking and procurement processes
• Support compliance with funding requirements and internal policies
• Organize and maintain internal systems, processes, and records
• Prepare record of decisions, route them through the Committee process, and maintain records of Committee decisions
• Provide support for multiple P2IP projects simultaneously
• Assist in the acquisition and coordination of resources for P2IP studies
• Proactively identify and provide solutions for potential risks and challenges
• Elevate and resolve project-related problems in a timely manner
• Assist in an annual review of completed project components and document lessons learned and best practices
• Assist in the development of recommendations for future process improvements and organization learning

Contract Management

• In collaboration with the P2IP Committee, prepare contracts and agreements between UCUT and its partners
• Manage subcontracts and ensure they meet UCUT’s federal funding and internal procurement policies
• Prepare and compile financial and technical implementation reports for grant funders
• Assist in the preparation of a quarterly and annual financial reports for the P2IP Committee

Competencies:

• Highly organized and detail-oriented
• Strong interpersonal and communication skills with the ability to facilitate small group meetings and work sessions and collaborate with the Member Tribes and regional partners
• Comfortable working in a fast-paced, multi-stakeholder environment
• Demonstrated ability to set priorities and manage numerous deadlines and deliverables
• Supportive and engaged member of a team
• Culturally competent and respectful of Tribal values and perspectives
• Willing and able to travel occasionally throughout the Pacific Northwest and British Columbia

Minimum qualifications:

• Bachelor’s Degree from an accredited university
• Five years of experience in administrative support, coordination, facilitation, or related roles

Preferred qualifications:

• Knowledge of natural resource management in the Columbia Basin
• Professional experience working with or for Native American Tribes
• Project management experience and knowledge of tools (i.e., Asana)

Conditions of employment:
UCUT is an Equal Opportunity Employer. UCUT reserves the right to grant preference in employment to qualified Tribal members.

The job location is Spokane, Washington. In-office work is preferred but occasional work from home is permitted.

UCUT provides a competitive salary and benefits package. Compensation level will be negotiated based upon knowledge, skills, abilities, and qualifications.

Once offered the position, the selected applicant must submit a valid (U.S.) state-issued driver’s license and is subject to a pre-employment drug test. After hire, the selected candidate will be evaluated prior to the end of a 90-day probationary period for regular employment status. Probationary employees will accrue Personal Time Off but will not be granted use of PTO until they achieve regular employment status.