Office Manager / Team Assistant ( 6 months contract – Maternity Cover)

Job title:

Office Manager / Team Assistant ( 6 months contract – Maternity Cover)

Company

European Climate Foundation

Job description

Company DescriptionAbout the European Climate FoundationThe European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the development of a net-zero emission society at the national, European and global level. We support over 500 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world. The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.PositionAbout the roleKey responsibilitiesAs Team Assistant and Office Manager, you provide day to day administrative support to the Team as well as taking care of the office management tasks.Office management – 50%:▪ Be the first person of contact in the office▪ Welcome visitors, dispatch phone calls, manage incoming and outgoing post▪ Act as primary contact person for the landlord and the subtenants if applicable▪ Liaise with building management and external providers to ensure upkeep of the office▪ Support the office based staff and visitors▪ Organise office celebrations and events▪ Support organising major organisational events taking place▪ Update and communicate office policies / support creating and circulating new policies▪ Onboarding of new starters▪ Understand and be able to help with the VC systems in the meetings rooms▪ Overview meetings organized in the office (order catering when requested)▪ Support office contract renewal with Head office Manager and Legal Advisor▪ In charge of office Health & Safety – risk assessments, circulation of policies, organising first aid and fire marshal trainings for staff▪ As part of the Office Management & Finance, Legal & Business Services Department, support and contribute to potential projectsSupport to the team – 50%:▪ General administrative support to the team and the programme director▪ Schedule multilateral calls and meetings and meetings with external and internal stakeholders▪ Organize and manage logistics, for country visits, meetings, and conferences, including venue bookings, travel arrangements and invoices

▪ Support event planning and coordinate team’s annual meeting and in-country and regional workshops▪ Responsible for information management for the team, ensuring team members keep up-to-date centralised notes and files, using SharePoint, Microsoft Teams and Slack▪ Support the team to adhere to ECF guidelines and procedures on all operational matters▪ Assist onboarding of team members▪ Handle the processing of invoices and expense reports▪ Occasional desk-based research projectsRequirementsExperience and competencies▪ You have 1-2 year’s relevant experience in an administrative function▪ You have a strong interest in the administration of processes in an office while you share our passion for the climate and the environment▪ You consider yourself to be a completer/finisher and you have strong attention to detail▪ You are a proactive and enthusiastic team player, but also able to work independently and to be discreet▪ You have strong problem-solving skills with a positive, can-do attitude▪ You enjoy juggling various tasks and you are able to prioritize effectively▪ You enjoy working with numbers▪ You are computer literate and are at ease with the MS Office suite▪ You have excellent written and verbal communication skills in English. French knowledge also a big plus.Other informationWhat we offer

• The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• A flexible work environment and a space to develop and challenge yourself.
• A 6 month contract – Maternity Cover

LocationParis, FranceStart dateAs soon as possibleHow to applyPlease upload your

• CV (in English)
• cover letter (in English).

Candidates need to be in possession of a work permit for the work location if applicable.All applications will be treated confidentially. We will store your information in our internal database unless you specifically request otherwise.Diversity statementWe are committed to diversity and inclusion in our organisation. We strongly encouragecandidates from disadvantaged or marginalised backgrounds to apply.

Expected salary

Location

Paris

Job date

Wed, 18 Sep 2024 03:44:55 GMT

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