Office Manager

Job title:

Office Manager

Company

RedShift Recruiting

Job description

Job DescriptionJob ID#:4627Job Category:AdministrativeOur well-established client in the industrial services sector is seeking a highly organized and proactive Office Manager to support field operations and technician coordination. This is a full-time, on-site role located near East Greenbush, NY.Responsibilities of the Office Manager will include:

• Coordinate and schedule comprehensive annual training programs for field technicians, including product knowledge, safety protocols, and customer-specific site requirements.
• Lead training sessions covering laptops, Microsoft Office tools, proprietary software, and essential industry applications.
• Create and implement standardized operating procedures (SOPs) to improve workflow efficiency and consistency across departments.
• Oversee day-to-day operations for a service fleet, managing maintenance schedules, operational costs, and regulatory compliance.
• Manage all aspects of a rental division, from quoting and logistics to service coordination and contract conclusion.
• Administer purchase order processes in line with work orders, including tracking returns, billing accuracy, and inventory reconciliation.
• Review and record weekly technician service hours to ensure proper billing and payroll processing in accordance with policy and deadlines.
• Prepare tailored annual contracts for preventative maintenance services based on specific customer sites and equipment needs.
• Maintain comprehensive and organized digital records, including service reports, equipment data, site images, and combustion recordings.

Job RequirementsQualifications of the Office Manager:

• Strong administrative and organizational skills with demonstrated experience supporting field service teams.
• Proficiency with Microsoft Office Suite and experience training others on software applications.
• Solid understanding of fleet management and inventory/purchasing processes.
• Excellent communication and problem-solving abilities.
• Prior experience in technical service, facilities, or industrial operations is a plus.

Pay for this position is commensurate with experience and education, ranging roughly from $50,000 – $65,000.To see a full listing of all our open positions, please visit:
https://www.redshiftrecruiting.com/jobs-hiring-near-meredShift Recruiting is the region’s premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

Expected salary

$50000 per year

Location

Castleton On Hudson, NY

Job date

Sat, 03 May 2025 00:44:06 GMT

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