Office Coordinator

Job title:

Office Coordinator

Company

Dalhousie University

Job description

Dalhousie University’s People and Culture team strives to ensure Dalhousie’s people and culture goals and core values are aligned and fully embedded across the institution so that all members of the university community feel included, motivated, and supported to excel in their careers and in advancing the mission of the university. Reporting to the Executive Assistant and Operations Manager (EAOM), People and Culture, the Office Coordinator will provide reception and administrative support to the People and Culture offices.
Key Responsibilities

• Oversee the front office operations. Act as first point of contact for visitors and staff. Greet and direct visitors to the office, using Outlook calendars to confirm corresponding meeting times. Answer incoming telephone calls and respond to inquiries. Manage the People and Culture general email project account.
• Provide administrative/operational support to the department, the EAOM, and other senior leaders as required. This includes scheduling meetings, managing calendars, and booking appointments. Provide support to other units within People and Culture as needed.
• Provide administrative support to the Labour and Employee Relations and Job Design units, including fielding and directing email inquiries; data entry; electronic filing; preparing and distributing templated letters; scheduling meetings; and checking and processing confidential and time sensitive documentation.
• Oversee room bookings for meeting room and internal spaces. Receive and schedule requests for space. Ensure technology is in order before/after bookings. Assist with questions regarding audiovisual (AV) systems in rooms, contacting AV support as needed.
• Deliver additional administrative support such as maintaining/ordering office supplies; ensuring incoming and outgoing mail/courier packages are prepared, sent, and distributed; and submitting service requests for maintenance matters.

NoteDue to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications

• Business/Administrative Professional Diploma with at least three (3) years’ related experience (or equivalent combination of training and experience).
• Proficiency in MS Office applications (Outlook, Word, Excel, Teams, OneNote) and database systems such as SharePoint or OneDrive.
• Proven excellent interpersonal, teamwork, and communication (verbal and written) skills.
• Demonstrated strong attention to detail, organizational and prioritization skills.
• Proven ability to work independently and multi-task in a deadline driven environment with frequent interruptions.

Assets

• Experience using Banner and SharePoint/OneDrive databases.
• Experience in the post-secondary sector.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Service

Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationApplications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies One (1)
Open Date 07/11/2025
Close Date 07/18/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Expected salary

$48593 – 61380 per year

Location

Halifax, NS

Job date

Sun, 13 Jul 2025 00:48:48 GMT

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