Office Administrator

Job title:

Office Administrator

Company

Pinchin

Job description

Office AdministratorVictoria, BCToday is the day to boost your career! Pinchin is seeking an Office Administrator to join our team in Victoria!The Office Administrator will contribute to the smooth and effective operation of our Victoria office, as well as provide project management system support to a team of environmental professionals.A Day in the life of a Office Administrator at Pinchin:

• Support Office Manager.
• Generate shipping slips and receive office packages as required.
• Answering the phone, re-directing calls, and greeting visitors in a polite manner.
• Receive client and vendors phone calls and redirect as required.
• Booking trainings and seminars for staff.
• Responsible for payments and organizing receipts for expense report.
• Order PPE and tools, keep track of stock.
• Issue PPE and tools for staff.
• Complete monthly office safety audits, as required.
• Assist in generating office expense reports/invoices as required.
• Set-up of virtual and in-person meetings.
• Prepare PowerPoint presentations for staff meetings and other as required.
• Assist with taking minutes as required.
• Maintain the kitchen and common office areas clean and organized, re-stock coffee machine, order supplies.
• Assist with Social Committee duties as required.
• Provide on-boarding and new hire support.
• Support departing staff.
• Timely assembly, printing, delivery of reports, letters, etc.
• Project setups to ensure accuracy of details maintained in company project management system (Vision).
• Receive/process internal samples for lab.

What you bring to the Pinchin team:

• Required: High School Diploma and Secretarial or Administrative Assistant Course
• Preferred: 1-year Business Administration or Business Computer Course
• At least two years of experience in administrative functions
• Advanced understanding of Microsoft Office products (Teams, Word, Excel, PowerPoint etc.)
• Knowledge of Foxit PDF Editor
• Knowledge of Zoom and other virtual meeting software
• Strong communication and organizational skills
• Ability to multi-task, with high attention to detail
• Ability to complete tasks with minimal supervision under strict deadlines.
• Strong interpersonal skills, with an aptitude for working with all levels of the organization.
• Able to work independently and in a team setting.

What’s in it for you:Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy tailored training, mentoring and career development programs. We have opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account through corporate insurance, social activities, team building events, corporate hotel rates and much more! All of this and more in an inclusive, dynamic work environment! Take a look to see all Pinchin has to offer:

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted.** No agency phone calls please**Why Pinchin?At Pinchin, our employees are the heart of our business. If you’re ready to build on your technical and project management skills, we have the resources and subject matter experts to support your career growth. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility, and a passion for learning.About UsPinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.Working Together, Making Things Better

Expected salary

Location

Victoria, BC

Job date

Thu, 06 Mar 2025 03:42:39 GMT

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