Monitoring and Reporting Officer

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Job Description

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Globally, UN Women focuses on six priority areas. These include increasing women’s leadership and participation in political spaces, ending violence against women, enhancing women’s economic empowerment, supporting women’s participation in achieving and sustaining peace, making gender equality central to national planning and budgeting and advancing gender in intergovernmental processes.

To ensure that women lead, participate in and benefit equally from governance systems, UN Women’s programmes on leadership and participation are designed to train women leaders to help build their capacities and promote women’s leadership at all levels of decision-making. It advocates for legislative, policy, budgetary, and constitutional reforms to end discriminatory laws that prevent women from meaningfully participating in all spheres of life. To ensure that women have income security, decent work and economic autonomy, UN Women promotes women’s ability to secure decent jobs, accumulate assets, and influence institutions and public policies determining growth and development. To ensure that women and girls live a life free from all forms of violence, UN Women focuses on women’s economic empowerment, early education, respectful relationships, and working with men and boys, recognizing that prevention is still the most cost-effective, long-term way to stop violence.
UN Women in Sri Lanka coordinates efforts within the wider UN system to advance gender equality. The office coordinates advocacy efforts, generate knowledge, build networks, and monitor system-wide action and progress to position gender equality as fundamental to the Sustainable Development Goals in Sri Lanka, and a more inclusive world.
Reporting to the Head of Office, the Monitoring and Reporting Officer will provide support to the Sri Lanka office colleagues in incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.

Key Functions and Accountabilities

Provide technical inputs to programme formulation to ensure monitoring and reporting is incorporated

Provide inputs to the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes.
Include relevant inputs from evaluation findings, conclusions and recommendations into programme formulation.
Provide inputs to annual work plan monitoring, reviews and reporting.
Provide technical support to partners in developing Performance Monitoring Frameworks (PMFs), systems and plans, and Baseline Surveys.
Facilitate the clearance of donor agreements and Programme Cooperation Agreements.

Provide technical inputs to the monitoring and tracking of results against country/ regional level targets and UN Women Strategic Plan

Coordinate with Programme Team to ensure data collection and analysis from field visits are coordinated and standardized across programmes.
Monitor data from partners/countries on a quarterly basis and provide inputs to regular management briefs to inform decision making.
Visit partners, along with the Programme Team, to support monitoring of results and planning processes, as required.
Monitor the spending of donor funds and other programme expenditures and disbursements.
Contribute to the development and monitoring of the Sri Lanka office Monitoring, Evaluation, and Research Plan.

Facilitate the reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences

Facilitate the process of the Sri Lanka office meeting internal and external reporting requirements and deadlines, including annual reporting process.
Contribute substantial inputs to donor and programme reports (both narrative and financial).
Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting.
Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting.

Collect and maintain data for country, regional and global corporate reports, mid-term reviews, and final evaluations.

Provide technical support to the Sri Lanka office in the implementation the UN Women Evaluation Policy

Coordinate the implementation of UN Women’s Evaluation plan in the country office;
Draft/revise Terms of Reference for specific project/program evaluations;
Ensure communication between the Sri Lanka office and RO regarding Evaluations;
Coordinate the completion of management’s response to the UN Women Global Accountability and Tracking of Evaluation Use (GATE).

Contribute to knowledge building and capacity building

Identify and disseminate good practices, lessons, and knowledge, as identified through programme implementation, monitoring and evaluation activities;
Contribute to the development of capacity development tools, including training materials and packages;
Promote the awareness and understanding of the shared responsibility of Monitoring and Evaluation among all staff members through communication, training, learning and development activities.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Key Performance Indicators

Inputs for monitoring indicators, calendars, and monitoring plans are provided and implemented for all relevant programmes in line with set deadlines.
Relevant evaluation findings, conclusions, and recommendations are fully incorporated into programme formulations and annual work plans.
Data from partners and country offices is collected, monitored, and analyzed regularly, contributing to management briefs to inform strategic decisions.
All internal and external reporting deadlines for Senior Management, and Donors are met, with accurate and comprehensive narrative reports.
Evaluations outlined in the UN Women Evaluation Plan are coordinated and completed, including timely submission of management responses.
Good practices and lessons learned are identified and disseminated regularly.

Recruitment Qualifications

Education and certification:

Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Gender/Women’s Studies is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

At least 2 years of relevant experience at the national or international level in monitoring and reporting of development projects/ programmes is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Language Requirements: