Medical Education Program Administrator

Job title:

Medical Education Program Administrator

Company

University of Alberta

Job description

DescriptionThis position is a part of the Non-Academic Staff Association (NASA).This position offers a .Location – This role is hybrid with remote and in-person work at North Campus Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Department of Critical Care MedicineThe Department of Critical Care Medicine is dedicated to delivering exceptional patient care, impactful research, and comprehensive critical care education. Our faculty, renowned for their expertise, provide training and conduct research in various critical care units across the Edmonton area.Position SummaryThe Medical Education Program Administrator (MEPA) collaborates closely with the Residency Program Director and reports to the Academic Department Manager, providing the day-to-day administrative support to the Department of Critical Care Medicine Residency Training Program. The MEPA works both independently and within a team environment to administer the many detailed and complex tasks and projects required of this position. This position requires a high level of interpersonal skills, decision-making, critical thinking, and proactive capabilities. The MEPA must have a detailed working knowledge of the requirements of their education program. The MEPA is a customer/client-oriented individual with the ability to communicate effectively, both verbally and in writing with physicians, other support staff and trainees. Of equal importance is the ability to take initiative and multi-task in a highly demanding and fast paced environment.Duties

• Primary administrative contact and resource for the program, addressing residents, visiting residents (provincial, national, and international), program director (PD) and faculty inquires and concerns, as well as forwarding information and responding to inquiries from the governing bodies, various agencies, cultural attaches, other universities and medical colleges both nationally and internationally
• Compiles data and organizes trainee records for performance discussion at education program meetings
• Facilitates requests and completes all program elective paperwork (incoming and outgoing) for the PGME Office, Colleges of Physicians and Surgeons and other governing bodies
• Orients new rotations of residents and responds to any requests, concerns or questions
• Distributes ongoing notification of new arrivals and rotations of Residents to all relevant areas
• Facilitates set-up, drafts, organizes, creates, and coordinates block schedules for program residents, off-service trainees.
• Completing and submitting CCM Resident call stipend timesheets (for all ICUs)
• Facilitates set-up, organization of annual CCM CaRMS
• Assists with creation of accreditation materials for internal and external review

Qualifications

• Post-secondary degree in a relevant discipline preferred; Minimum post-secondary secretarial/business administration certificate. Equivalent combinations of education and experience will be considered
• 3-5 years of related experience
• Excellent communication in English (oral and written) grammar and proof-reading skills (accuracy, attention to detail)
• Experience taking minutes
• Proficiency in MS Microsoft suite (Word, Excel, PowerPoint)
• Familiarity with one45
• Knowledge of University of Alberta and University of Alberta Hospital policies and procedures
• Experience with Google Suite
• Able to problem-solve
• Strong interpersonal skills
• Ability to work independently and in a team environment
• Knowledge of medical terminology is an asset

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight February 28, 2025, Edmonton, Alberta local time.

Expected salary

$51821.52 – 70382.74 per year

Location

Edmonton, AB

Job date

Sun, 16 Feb 2025 08:12:32 GMT

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