IBC
Job title:
Legal Assistant
Company
IBC
Job description
Insurance Bureau of Canada (IBC) is the national industry association representing the vast majority of Canada’s home, car and business insurance companies. We rely on the collective expertise of our members and leadership team to create policy positions, advocate for a competitive and sustainable market and influence meaningful change in the insurance industry. As advocates for the insurance industry and the people who depend upon it, we seek to understand the challenges facing Canadians, the industry and governments so we can proactively prepare for the future.Duties & ResponsibilitiesThe incumbent will support the Vice-President, LegalThis support includes but is not limited to:Manage/maintain the schedule of the Vice-President, Legal ensuring it is up to date, ensuring sufficient time in between meetings for prep/travel if necessaryDocument management (ensuring that the executive is prepared for meetings by gathering materials required)Preparing presentations/reports as requiredPlanning/scheduling various Committees, Working/Advisory Groups, Client Company Board and annual general meetings, including preparation/distribution of materialsAssist in maintaining legal contacts and distribution listsAssist with IBC corporate filings and other compliance proceduresAssist with maintenance of repositories for contracts, retainers, interventions, bulletinsEnsure that correspondence being sent external/internal follows IBC standard branding/templatesProcessing invoices and expense reportsMaintain a high degree of discretion and confidentialityMust be confident in ability to take the lead and make decisions within scopeStrong ability to plan/prioritize work, anticipate and adapt to different needsAdhere to IBC policies and proceduresMaintain a professional and courteous relationship with all levels of external/internal stakeholdersQualificationsMinimum 5 years as Legal Assistant to a senior officerDiploma in Legal Assistant or equivalentExperience with preparing agendas, taking minutes, making arrangements for Committee, Board and other meetingsExcellent oral and written communication skills in English; French is an assetHigh level of tact and diplomacy in dealing with confidential issues and high-level executivesDemonstrated advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint)Knowledge of SharePoint, CRM, Concur, Dayforce and MailChimp an assetExcellent time management skillsEffective problem-solving, critical thinking, networking and interpersonal skillsAbility to multi-task under pressure and without supervisionExperience as a law clerk may be an assetWhy Join IBC?Competitive salary and a benefits package including an employer pension-matching programHybrid work environmentVariety of job tasks to help accelerate your professional skills developmentWorking with a top-tier team, full of all-stars and industry leadersStrong and supportive leadership with a focus on your development and growthIBC is proud to be an equal opportunity employer. Alongside a commitment to excellence, IBC is also committed to building a diverse working environment with hiring practices that encourage diversity in all its forms, including race, gender, sexual orientation, religion and ethnicity, among others.IBC welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact Medina Kadija at . IBC will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.Please be advised that only those applicants who are selected for interviews will be contacted.
Expected salary
Location
Toronto, ON
Job date
Wed, 04 Jun 2025 01:56:11 GMT
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