Junior Administrative Assistant, Investment Banking (12-month FTC)

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Job Title: Junior Administrative Assistant (12-month FTC)

Corporate Title: Assistant

Department: Investment Banking

Location: London

Department overview:

Nomura’s Investment Banking division provides array of advisory and capital-raising solutions to corporations, financial institutions, governments and public-sector organizations around the world. Our global teams act as geographic, product and industry specialists, with a focus on domestic, regional and cross-border collaboration in M&A, DCM, acquisition finance and solutions businesses. Our global sector teams include Energy Infrastructure and Industrials, Consumer & Retail, FIG, Healthcare, Business Services, Media and Technology, and Financial Sponsors.

Role overview

The junior administrative team Assistant will provide comprehensive administrative and operational support to the investment banking team. This position requires a high-level of professionalism, attention to detail and the ability to perform effectively in a fast-paced, client-driven environment.

This role is ideal for a proactive individual who can manage multiple priorities and demonstrates the ability to use their own initiative and be resourceful in a busy demanding role.

The successful candidate will assist senior bankers and team members across different teams with daily admin tasks, scheduling, document preparation, coordination of meetings, travel bookings and the smooth flow of information across internal and external stakeholders.

Main requirements of the job (but not limited to)

• Provide day-to-day administrative and logistical support to investment bankers
• Manage / coordinate complex calendars, schedule virtual and in-person meetings, coordinate calls / meetings across multiple time-zones
• Arrange domestic and international travel including itineraries, logistics accommodation, ground transportation, FX and related expense management
• Prepare, edit and format presentation materials, pitch books and client documentation (e.g. using PowerPoint, Excel and Word)
• Handle expense processing, invoice processing and reimbursement in line with the firm’s policies
• Maintain the highest level of confidentiality and discretion when handling sensitive client or firm information
• Support onboarding activities for new hires and assist with their set-up / access as well as maintaining team distribution lists
• Liaise effectively with internal departments (e.g. Finance, HR, Compliance and IT) to ensure seamless execution of admin tasks
• Provide general office support by covering other assistant’s bankers during absences
• Telephone duties including comprehensive messages and screening calls
• To act as a first point of contact for a number of senior bankers, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace

Skills, experience and competencies required

• Minimum of 1 year’s admin or operations experience ideally within financial services
• Strong proficiency in Microsoft office suite (Excel, PowerPoint, Word, Outlook and Teams)
• Exceptional attention to detail, accuracy, and organisational skills
• Ability to prioritise tasks, meet tight deadlines and manage competing demands
• Professional communication skills – both written and verbal
• Discretion and integrity in handling confidential information
• Team orientated, flexible and able to thrive in a dynamic, high-pressure setting

Competencies

• Professionalism and reliability
• Initiative and adaptability
• Strong organisational and time management skills
• Client service orientation
• Ability to maintain composure under pressure

Career Path

• This role provides foundational level experience in investment banking operations and administrative management. Progression opportunities may include:
• Lead assistant roles to group heads in EMEA / International / Global / Exec roles

Nomura competencies

Trusted Partner

• Understand clients’ needs and issues, and respond with high-quality proposals
• Acquire capabilities to perform one’s responsibilities and contribute to being a Trusted Partner

Entrepreneurial leadership

• Produce new ideas that might challenge the status-quo or oneself

Teamwork Collaboration

• Seek advice from senior colleagues and utilize it for improved results
• Collaborate with members from relevant departments

Influence

• Contribute to the success of the organization both quantitatively and qualitatively, and act with awareness of the impact on others
• Serve as role model and provide guidance to junior employees

Integrity

• Have a good understanding of corporate philosophy, professional ethics, compliance, risk management, and code of conduct, and make decisions and take actions accordingly

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.

Nomura is an Equal Opportunity Employer

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