Hiring Representative

Job title:

Hiring Representative

Company

State of Illinois

Job description

​Agency: Illinois Commerce Commission
Class Title: HUMAN RESOURCES REPRESENTATIVE – 19692
Skill Option: None
Bilingual Option: None
Closing Date/Time: 02/03/2025
Salary: Monthly Anticipated Starting Salary $5,423 monthly; Full Range: $5,423-$7,721 month
Job Type:
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number 43325Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Essential Function 1Under direction, serves as a Hiring & Selection Representative.

• Independently performs and conducts all aspects of the Posting, Hiring, Interview, and Selection process for the Illinois Commerce Commission (ICC) which includes but is not limited to the following: posting, bidding, job notifications, hiring, reference checks, union positions, Upward Mobility, Recall Lists, and conducting background research prior to interviews.
• Performs analysis of class specifications and current position descriptions and independently prepares and/or with employing managers the hiring criteria and weights, interview questions, and scoring criteria in preparation for the interviews.
• Assists employing managers with developing interview questions in compliance with the structured interview process, Personnel Code, Personnel Rules, Pay Plan, and collective bargaining agreements.
• Explains and interprets Personnel Rules, Personnel Code, Pay Plan, and collective bargaining agreements to agency staff.
• Prepares and distributes job vacancy postings and resolves position posting issues.
• Compiles and prepares union job hiring transaction packets ensuring they are prepared and processed within the perimeters of the Personnel Code, Personnel Rules, Pay Plan, and collective bargaining agreement.
• Prepares job hiring transaction packet for review and final approvals, reviews packet assuring all pertinent information is enclosed and formally offers candidates the position.
• Utilizes software applications in the completion of duties including but not limited to SuccessFactors (Human Capital Management), Microsoft Excel, Microsoft Teams, Personnel Examination and Eligibility Records System (PEERS), Human Resources Information System (HRIS), and the Electronic Eligibility List System (EELS).

Essential Function 2Organizes and conducts structured interviews with a panel often consisting of a combination of employing entity managers and/or technical experts.

• Completes Candidate Evaluation Forms for interviewees.
• In consultation with interview panel members, determines final interview scores for candidates based on comparison of candidate responses to interview questions with hiring criteria and weights.
• Completes and submits Employment Decision Forms to agency hiring authority.
• Maintains required documentation and records.
• Travels to conduct interviews statewide.

Essential Function 3Serves as liaison and provides guidance to agency management/supervisors, CMS, HR staff, and others regarding hiring related inquiries.

• Conducts formal union job presentations for employees appointed to positions via collective bargaining agreement.
• Offers advice and support to agency staff.
• Coordinates with HR staff to address related issues.
• Interprets and explains personnel policies and procedures.
• Coordinates required paperwork between appropriate parties.

Essential Function 4Assists classifications and transactions with the process of filling vacancies by reviewing and interpreting position descriptions of positions ready to fill as well as generating the necessary paperwork to fill those vacancies.

Essential Function 5Prepares reports, correspondence, memorandums, charts, graphs, etc. for management approval to address management and/or other requests.

• Performs special projects and management studies on hiring related areas.
• Researches files, extracts information, and compiles reports of a sensitive and confidential nature, regarding personnel, classification, and labor relations.

Essential Function 6Prepares, maintains, and stores a variety of HR records and files.Makes necessary or mandated adjustments to HR records and files.

• Monitors and reviews data to ensure the accuracy and validity of HR classifications information.
• Reviews files and records to ensure they are up to date.

Essential Function 7Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.Minimum Qualifications 1Requires knowledge, skill and mental development equivalent to completion of four years of college and one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.Preferred Qualifications 1Prefers (1) or more years’ experience reviewing and interpreting personnel rules, regulations, collective bargaining agreements and other personnel policies and procedures.Preferred Qualifications 2One (1) or more years professional experience in hiring and selection.Preferred Qualifications 3One (1) or more years professional experience utilizing personnel-related computer systems and software.Employment Condition 1This position requires the applicant to pass a background check.Employment Condition 2Requires a valid driver’s license and the ability to travel.Employment Condition 3The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.Work Hours: [[8:30am – 5:00pm Monday – Friday]]Work Location: [[527 E. Capitol Ave. Springfield, IL 62701]]Agency Contact: Colette SmithEmail: Colette.Smith@illinois.govPhone #: 217-557-4206 or 217-720-5690Posting Group: Employee Services; Leadership & Management; Legal, Audit & Compliance; Office & Administrative SupportThis position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the for State employees and review theNon-State employees: on – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Expected salary

Location

Springfield, IL

Job date

Sat, 18 Jan 2025 23:26:41 GMT

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