Grants Unit Manager

Working Title – Grants Unit Manager 
Classification – WMS Band 2  
Job Status – Full-Time/Permanent 
WDFW Program – Financial Services Program – Contracts & Purchasing
Duty Station – Olympia, Washington – Thurston County
Hybrid/Telework – This position requires on-site work at least three (3) days per week.  
Parking & Commuting – Parking is free, and payments are available for commute trip reduction options, such as Vanpool, Bus, Train, Bike, etc.
Relocation Compensation – The employer may authorize lump sum relocation compensation, within existing budgetary resources, and under certain conditions.
Posting Timeframe – This recruitment is scheduled to be posted until November 4, 2024 – application review is ongoing, submit your application materials as soon as possible. This recruitment may be closed at any time.

Learn more about being a member of Team WDFW!

Are you a dynamic individual with a passion for contracts and grants management?  Do you thrive in an environment where your contributions can make a real impact?

As our Grants Unit Manager, you will be relied on to protect the legal interests of the agency while ensuring that grants and other receivable agreements are being reviewed and monitored properly.

In this dynamic and critical leadership role, you will be accountable for the oversight and management of approximately 200 million dollars a year in agreements, contracts, grants, federal assistance agreements and varied interagency agreements. 

With your strategic judgement, anticipate new programs and changes in grantor procedures to ensure WDFW can respond quickly and appropriately to grant opportunities.

If you are a collaborative leader who excels at communication and fosters staff development, we invite you to apply for this exciting opportunity.

What to Expect-

Among the varied range of responsibilities held within this role, the Grants Unit Manager will, 

• Ensure all contracts are enforceable, that proper rules are followed, and that post award controls are in place that monitor active contracts for performance and compliance with state and federal audit rules.
• Confirm timely and accurate fiscal information and data on the activities are available as required by WDFW staff and other stakeholders through fiscal reviews.
• Develop policies and procedures and conducts accurate and timely reporting of both performance and financial accomplishments.
• Train staff and implements effective processes.
• Develops helpful topics that communicate WDFW grant application policy, internal control policies and State Administrative & Accounting Manual (SAAM) rules.
• Direct limited staff and system resources toward the most essential agency needs.
• Communicate with decision makers and other audiences in a clear and non-technical manner.
• Implement grant and receivable contract policies and monitors WDFW compliance.
• Address agency business needs at an expert level and provides prompt, accurate contract solutions.
• Manage professional and technical staff with diverse backgrounds and responsibilities.
• Understand the state government finance and budget management process, systems, and the relations of contracts and grants to these areas.
• Write and review complex documents and speaks and presents in front of executives, auditors, and Assistant Attorney General’s.

WORKING CONDITIONS:

Work Setting, including hazards: Office environment – requires extensive computer usage. Some telework allowed. 

Schedule: 8:00 a.m. – 5:00 p.m. Monday – Friday. 

Travel Requirements: Infrequent but required, may require both in state and out of state.

Customer Relations: Addresses sensitive issues with sometime divided parties both internal and external and must be able to explain complex contracting and procurement issues.

Qualifications:

Required Qualifications:

A Bachelor’s Degree or graduate level degree in business, finance, or public administration.  

And all of the following: 

• Five (5) years of experience in the contracts and grants management field.
• Procurement experience within a local, state, or federal government agency.
• Knowledge of multiple federal agency grant management rules and reporting processes.

Please Note: Closely related qualifying experience may be substituted for the required education on a year-by-year basis.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

Demonstrated ability to lead or manage others in a professional environment. 

Experience with: 

• Contract and business law.
• Washington State Government finance and legislative activities.
• Federal and local governmental finance and legislative activities.

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental Information

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage.  To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at kaila.daudt@dfw.wa.gov.
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to kaila.daudt@dfw.wa.gov and reference job #2024-11401.

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