Fleet Administrator

Job title:

Fleet Administrator

Company

The Guinness Partnership

Job description

Job Category: Repairs and MaintenanceJob Description:Guinness Property is looking for an experienced and proactive Fleet Administrator to join our team in Oldham to provide a high-quality, comprehensive fleet support service.Our company ethos is to improve people’s lives by providing decent, safe, and high-quality homes and services. Help us to serve this mission by joining our crucial Guinness Property team.Reporting to the Fleet Manager the successful applicant will develop, maintain and monitor the Fleet database for the efficient storage and retrieval of data and generating reports on a full-time basis, 39-hours a week, Monday – Friday.We operate a hybrid working model which requires employees to work in the office for three days per week with the remaining 2 being from home.Key Responsibilities:

• Regulatory conduct: You will monitor the performance of Guinness drivers and escalate to line management where there are regulatory breaches through the vehicle tracking system.
• Fuel Cards Ordering, control and monitoring of fuel cards via portal and in house processes
• Claims handling: You will coordinate insurance claims as and when appropriate.
• Procurement: You will raise purchase orders for fleet expenditure ensuring the correct cost centres are applied and charges are within budget.
• Auditing: Accurately audit vehicle damage and safety issues.
• DVLA compliance: Carry out DVLA checks on all fleet drivers.
• Stakeholder engagement: You will liaise with drivers & managers to ensure optimum vehicle availability including hire and off hire of vans.

Role Criteria:Essential:

• Experience of producing purchase orders and budget monitoring.
• Experience of working with IT systems to produce reports, analysis and statistics.
• Proven experience of handling and processing confidential and sensitive information and knowledge of Data Protection Regulations.
• Proven ability to work methodically, follow agreed procedures and accurately record data and information.

Desirable:

• Understanding context of social housing.
• Knowledge of the Road Traffic Act, 1991.
• Experience of working in fleet administration and multiple agencies/clients.
• Experience of coordinating insurance claims.
• Experience of using the DVLA database.

If you’re interested in joining us and would like to apply for this role, please review the role profile to view all of the key responsibilities and to ensure you meet the essential criteria.TJTGPAbout Us:The Guinness Partnership is one of the leading providers of affordable housing in England. We build and manage homes and provide housing services for around 140,000 customers nationwide. Guinness Property, our in-house maintenance service, delivers repairs to 55,000 of our homes. Our national teams deliver rapid-response housing repairs, maintenance, and improvement services to ensure our customers’ homes are safe and maintained to a high standard.The Guinness Partnership is an equal opportunities employer. We are committed to equality of opportunity for all colleagues, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Expected salary

Location

Oldham, Greater Manchester

Job date

Sat, 26 Apr 2025 00:16:30 GMT

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