Finance Officer

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Job Description

OBJECTIVES OF THE PROGRAMME

The Polio Eradication Program (PEP) seeks to ensure that future generations of children will be free from the threat of polio paralysis. Achieving this goal depends on interrupting poliovirus transmission and ensuring rapid detection and effective responses to poliovirus outbreaks occurring in DRC. The strategic objective of PEP is to support national authorities to eradicate all forms of polio, both wild and variant, strengthen immunization systems, support detection through surveillance and laboratory networks, and ensure high quality responses to outbreaks. The Polio Incident Management Support Team (IMST) is responsible for all WHO Country Office polio eradication efforts in line with the Global Polio Eradication Initiative (GPEI) and WHO African Regional strategies.

DESCRIPTION OF DUTIES

Organize the day-to-day budget and financial operations encompassing quality control, monitoring and clearance, financial accounting and reporting, work-plan and award management including cash flow forecasting and monitoring, while liaising with relevant team members;
Manage funding allocations and awards process, prepare necessary forms for the awards’ cycle and implements all budgetary and financial actions in the Global Management System (GSM), this includes work-plan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team’s financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors;
Monitor and follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team, ensure compliance with relevant financial policies, procedures and emergency SOPs;
Track and report on financing against budget: monitor implementation rates, consolidate financial data, analyse and prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend remedial or alternative action to mangers as appropriate;
Develop, update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level;
Oversee the accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors;
Support imprest account management: analyse expenditures against approved allocations, reconcile cash books with bank statements;
Brief/debrief staff members, consultants and WHO responders, on relevant financial and budgetary rules and procedures;
Draft audit responses, review and follow- up on any outstanding audit recommendations related to area of work;

Performs other duties as assigned.Achievement Activities Include: Manage the administrative and financial services of the country office, provide the WR with authoritative advice on all administrative and financial matters, and monitor program performance, prepare monthly accounting reports and gather information for annual and biennial accounts closure, and train and coach support staff.

REQUIRED QUALIFICATIONS

Education

Essential: University degree with specialization in accountancy, business administration and public finance.
Desirable: An advanced university degree (Masters level or above) in business administration, finance, accounting, or public administration. Professional qualification in accounting/accountancy.

Experience

Essential: Minimum of five years professional experience, at the national and international level, in finance, budget/accounting. Demonstrated experience in accounting and consolidation of financial data using ERP systems or similar packages. Five years of experience at national and at least two years at international level
Desirable: Prior experience in supporting emergency or health outbreak operations at the field level. Relevant experience with WHO, other UN agencies, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.

Use of Language Skills