Finance and Procurement Assistant

The Finance and Procurement Assistant reports directly to the Country Team Leader, Emergency Centre for Transboundary Animal Disease (ECTAD), Lao PDR, under the operational guidance of the Operations Officer and the overall administrative and functional guidance of the FAO Representative in Lao PDR. The incumbent will closely collaborate with colleagues in representation and project staff as well as with government counterparts at national and provincial level and other implementing partners and stakeholders.

He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

The Finance and Procurement Assistant will provide support in budgeting, accounting, procurement, and grant management to ensure the effective implementation of AMR project activities.

Responsibilities:

• •    Manage the FAO GRMS and other FAO systems for project-related in financial transactions. Maintain accurate records of all financial and administrative files.
• •    Prepare correspondence related to administrative and financial matters; draft responses to verify data, answer queries, and obtain additional information on transactions and financial issues as required.
• •    Assist in preparing financial reports in both FAO format and donor-specific formats.
• •    Assist in preparing documentation and responding to queries for internal and external audits.
• •    Ensure compliance with donor guidelines regarding budgeting and financial reporting.
• •    Maintain detailed records of budget estimates, obligations and available balances; participate in the consolidation of budget proposals; prepare financial data for budget estimates and financial planning.
• •    Monitor project expenditures and alert relevant staff to potential budget overruns or compliance risks.
• •    Assist in the preparation of procurement plans and schedules in coordination with relevant sectors.
• •    Support procurement process for related activities in compliance with FAO policies, financial rules and regulations.
• •    Maintain vendor records, assist in contract administration, and ensure timely processing of payments.
• •    Perform other duties as required.

Minimum Requirements:    

• •    University Degree in Administration, Finance, Accounting, Economics, or a relevant field.
• •    Minimum 3 years’ experience in general project/office administrative, operations activities related to procurement, and financial support.
• •    Working knowledge in English.
• •    National of Lao PDR.

Technical/Functional Skills:

• •    Computer literacy: proficient Microsoft Office Word and Excel applications
• •    Extent and relevance of experience in project implementation and administration support in UN agencies would be an asset.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2403818