Executive Assistant to the Department Head

Job title:

Executive Assistant to the Department Head

Company

Virginia Government

Job description

Administrative / ClericalSearch by job title, location, department, category, etc.Search Jobs Near MeExecutive Assistant to the Department Head

• 533057

• Blacksburg, Virginia, United States

• Electrical and ComputerEngineering

• Administrative / Clerical

• Staff

• Virginia Tech

Job DescriptionThe Executive Assistant will provide administrative, programmatic and finance analysis support to the Electrical and Computer Engineering Department Head. The Executive Assistant will maintain the Department Head’s calendar and ensure the Department Head is well-prepared and has the materials needed for meetings and presentations. This position requires administrative support and preparation of various high-level meetings such as advisory board meetings. The Executive Assistant will manage the travel arrangements and reimbursements for the Department Head and serve as first point of contact and liaison for visitors, guests, and invited speakers. Executive Analysis Support Assistant will also support the financial management of sponsored research, manage funds and travel reimbursement and coordinate with department on research expenditures. This position requires the ability to work independently and with complex confidential matters while using sound judgment and decision-making skills to ensure the professionalism and integrity of the Department Head’s office. This position requires a person who is action-oriented, flexible, multi-tasking, and maintains composure and positive customer service attitudes in a complex higher education professional environment.Required Qualifications-Previous experience providing executive administrative and financial analysis support in a professional environment in an academic environment preferably working with Research Centers or other mixed department and research funding sources.
-Previous experience working with international students and awareness of immigration
policies as they apply to students.
-Strong word processing, spreadsheet, database, and general office software skills
including familiarity with the MS Office suite.
-Strong verbal and written skills with the ability to interact effectively and positively with a
population of diverse individuals
-Strong organizational skills with strict attention to details
-Ability to maintain confidentiality, meet strict deadlines, and work with minimal
supervision
-Demonstrated ability to handle and prioritize multiple tasks, and work independentlyPreferred Qualifications-Bachelor’s degree in business with a focus on finance or closely related field or equivalent
level of training and/or experience.
-Previous administrative experience working at Virginia Tech or another higher education
environment
-Knowledge and familiarity with university policies and procedures
-Previous experience with event planning and logistical supportPay Band3Overtime StatusNon-Exempt: Eligible for overtimeAppointment TypeRegularSalary Information47,000 – 58,000Hours per week40Review Date05/07/2025Additional InformationThe successful candidate will be required to have a criminal conviction check.About Virginia TechDedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight , a , a college, , and . The university has a significant presence across Virginia, including the in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous and . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.Virginia Tech endorses and encourages participation in professional development opportunities and . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.If you are an individual with a disability and desire an accommodation, please contact Jon Snider at jtsnider@vt.edu during regular business hours at least 10 business days prior to the event.Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. 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Expected salary

$47000 – 58000 per year

Location

Blacksburg, VA

Job date

Tue, 29 Apr 2025 05:50:54 GMT

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