Executive Assistant to Chief Digital & Tech Officer

Job title:

Executive Assistant to Chief Digital & Tech Officer

Company

Haleon

Job description

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.About the roleThis role serves as a key support to our Chief Digital & Tech Office, a Haleon Executive Leadership Team (C-Suite) member, providing two critical types of assistance:Executive Administrative Support: Enabling the HET member to perform at their highest level as a leader by managing day-to-day operations effectively and proactively.Functional Partnering: Collaborating with the D&T Leadership Team to ensure the smooth running of the digital and tech function, identifying and resolving issues proactively.This role requires 3-4 days per week in the office to facilitate the connection between the executive, their leadership team, and key business stakeholders.Key ResponsibilitiesPrimary Point of Contact: Act as the first point of contact for the HET member, both internally and externally, ensuring relationships are managed effectively and all communication is handled with professionalism.Business Understanding: Develop a strong grasp of business priorities, functional needs, and stakeholder dynamics to better anticipate the HET’s needs and drive key initiatives forward.Functional Operations Management:Coordinate functional meetings (scheduling, agenda setting, follow-ups), ensuring alignment with business priorities.Support financial management by tracking budget adherence, working with Finance Partners, and ensuring the HET and Leadership Team maintain financial discipline.Flag key priorities or risks with HR and Finance, and ensure they are escalated appropriately.Lead or participate in ad hoc projects, such as risk assessments or process improvement initiatives, to drive function-wide improvements.Ensure that the functional calendar is well-structured and coordinated with other business units, thoughtfully planning around critical milestones and competing priorities.Internal & External Communications:Draft and manage internal/external communications on behalf of the HET member (e.g., announcements, partnership with Communications teams).Maintain the HET’s external engagement calendar, coordinating with Global Communications for investor, media, or key external stakeholder interactions.Executive Administrative Support:Manage HET member’s calendar, balancing competing priorities, and ensuring optimal time allocation.Arrange detailed travel plans, including trip preparation and meeting briefs.Produce high-quality presentations and materials for key meetings, including Board and HET discussions.Plan meetings and events, collaborating with internal and external parties for logistics (visitors, catering, etc.).Handle expenses, invoices, and purchase orders efficiently, ensuring timely execution.Mentorship:Provide mentorship and guidance to other administrative staff within the function, helping build a cohesive and effective support system for the leadership team.Qualifications and skillsStrategic Business Insight: Proven ability to understand business strategy and align support efforts to business priorities, anticipating what the HET and the team need.Strong IT Competency: Advanced proficiency in Microsoft Office applications (PowerPoint, Excel, Word) and experience with project management and coordination tools. Ability to quickly learn and adapt to new technologies or systems to enhance efficiency.Continuous Learning Mindset: A demonstrated commitment to continuous improvement, staying curious about new technologies and tools, and adopting new methods to improve effectiveness and productivity.

Business Acumen: Strong understanding of the broader business landscape, including familiarity with external stakeholders such as media, investors, and industry partners, and the ability to align support efforts to strategic business priorities.Proactive Problem-Solving: Demonstrated capacity to foresee issues, solve problems proactively, and drive solutions forward without guidance.Prioritization & Time Management: Proven ability to prioritize competing demands, balancing the needs of the CET and their leadership team while maintaining focus on business objectives and deadlines.Relationship Building: Capable of developing high-impact relationships internally and externally, navigating complex stakeholder environments.Strong Communication Skills: Able to deliver effective communication with high-level stakeholders, both written and verbal.Project Management: Skilled at managing complex projects from start to finish, with a strong eye for detail and timelines.Tenacity: Ability to maintain a solution-oriented mindset, even under pressure, driving results and following through on tasks until completion.Discretion & Confidentiality: Experienced in handling confidential information at senior levels, including board and external engagements.Organizational Agility: Ability to manage competing demands and tight deadlines while maintaining a high level of attention to detail.Preferred QualificationsExperience working in a fast-paced, digital or technology environment, with exposure to tech-driven transformation initiatives.Leadership or mentorship experience with administrative teams, helping to elevate their performance and effectiveness.Please save a copy of the job description, as this may be helpful to refer to once the advert closes.Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We’re striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, Haleon may be required to capture and report expenses Haleon incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure Haleon’s compliance to all federal and state US Transparency requirements.

Expected salary

Location

Greater London

Job date

Wed, 23 Oct 2024 07:09:12 GMT

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