Executive Assistant, Ads Creative Trust & Support, Amazon Ads

Job title:

Executive Assistant, Ads Creative Trust & Support, Amazon Ads

Company

Amazon

Job description

DESCRIPTIONAmazon Ads is on the lookout for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team, within a constantly evolving industry. This role will support two directors, with the possibility of a third, and will require an individual with flexibility, strong business acumen, superior attention to detail and a desire to learn.This position requires high attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams while working closely with other Executive Assistants throughout the organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements.The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate effectively under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They are not content with the status quo and aim to invent and simplify processes and programs, seeking out areas of improvement and solutions. A relentless bias for action and effective communication at all levels is a must. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives internal and external to Amazon.This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.Key job responsibilities

• Managing fluid calendar requests, meeting invites, conference room logistics, and floor access
• Planning travel and all related accommodations including lodging, transportation, visa processing and building access.
• Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)
• Updating team organizational charts
• Managing workflows that require approvals
• Processing expense reports
• Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Hands events, etc.)
• Acting as Space Administrator for the team, responsible for space planning, coordination and execution of office moves

About the team
Advertising Creative, Trust and Support (ACTS) engages directly with advertising customers worldwide, ranging from small sellers using performance-based ads who require education and support, to the largest brands investing in high-dollar, press-worthy experiences that deliver against their marketing objectives.BASIC QUALIFICATIONS– High school or equivalent diploma
– Experience with Microsoft Office products and applications
– Experience with executive level calendar management
– Experience of senior level leadership supportPREFERRED QUALIFICATIONS– Experience in a fast-paced, high-tech company
– Experience managing multiple calendarsAmazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Expected salary

Location

London

Job date

Thu, 12 Dec 2024 00:53:29 GMT

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