Executive Assistant

Job title:

Executive Assistant

Company

Ampere Association

Job description

Who We Are:Working alongside rural, remote, Indigenous, and other communities, Ampere delivers programs for people of all ages to cultivate STEAM (Science, Technology, Engineering, Art, and Math) skills through innovative technology, art, and play. It offers world-class Makerspaces, maker kits and activities, and works with educators to introduce children to a STEAM-based curriculum that brings learning to life.After more than a decade of co-designing and delivering science, technology, engineering, arts and math (STEAM) education, Pinnguaq’s name is changing to reflect the organization’s evolution; Pinnguaq is now Ampere. Please take this into consideration while maneuvering our websites to better understand our story!Why Join us?

• Mission-driven impact – Contribute to meaningful work that supports communities and promotes digital inclusion across Canada.
• Enjoy the flexibility to maintain a healthy work-life balance with schedules that fit your lifestyle.
• Comprehensive benefits – Access a robust benefits package designed to support your health and wellness.
• Pension Plan – Plan for your future with a competitive pension plan.
• Wellness Perks – Take advantage of wellness initiatives that promote your physical and mental well-being.

Job Summary:We’re looking for a proactive, highly organized, and trusted Executive Assistant to support a member of Ampere’s Senior Executive Team. This role is essential in keeping things running smoothly behind the scenes- anticipating needs, managing schedules, and handling a wide range of administrative and strategic tasks. You’ll be a thought partner, a gatekeeper, a connector, and a steady hand during high-stakes moments. This is a dynamic position for someone who thrives in fast-moving environments, loves solving problems before they happen, and is motivated by impact.Responsibilities:Executive Support

• Manage complex calendars, prioritize meetings, and coordinate travel for senior executives
• Monitor email inboxes and flag urgent or time-sensitive communications
• Prepare briefings, backgrounders, talking points, and meeting materials
• Act as a liaison between executives and staff, board members, community partners, and external stakeholders
• Anticipate needs and solve problems before they arise

Meeting & Event Coordination

• Schedule and prepare for internal and external meetings, including agendas, logistics, and materials
• Attending meetings when needed to take notes, track action items, and ensure follow-up
• Support logistics and coordination for company-wide events, community launches, and leadership offsites

Project & Priority Management

• Work closely with the Project Management Office to help track the progress of strategic initiatives, working across departments to support deliverables and accountability
• Create and maintain dashboards, timelines, and task trackers for executive priorities
• Draft internal and external communications related to executive projects and organizational updates

Cross-Organizational Support

• Help ensure alignment between teams by managing internal communications and facilitating knowledge sharing
• Coordinate activities across regional teams, particularly between Ontario and Nunavut
• Support efforts to grow Indigenous hiring pathways, workforce development projects, and community outreach programs

Culture & Connection

• Help the executive stay connected to staff experience and culture by coordinating 1:1s, feedback loops, and check-ins
• Work with the People & Culture team to keep leadership engaged in wellness and belonging initiatives
• Maintain discretion and care in handling confidential employee or organizational matters

Attributes and Qualifications:

• 5+ years in an executive assistant or similar role supporting senior leadership
• A master of prioritization—you stay calm and focused when juggling multiple tasks
• Strong written and verbal communication skills
• Highly tech-savvy (Google Workspace, Slack, Monday.com, etc.)
• Comfortable working independently and making judgment calls when needed
• Deeply organized, with high attention to detail
• Trustworthy, approachable, and aligned with Ampere’s mission and values
• Able to handle ambiguity with grace and roll with shifting priorities
• A high degree of emotional intelligence and people centered approaches to working
• Equal consideration will be given to non-academic skills and experiences of candidates.

Ampere prioritizes the safety of our employees and the community members we work with, because of this we may require both new hires and current team members to undergo a Vulnerable Sector Screening (VSS). The approval for acceptance of a VSS lies with our People and Culture Team and Management. To ensure up-to-date documentation, please ensure it has not been over six months since the date of completion of the VSS you are submitting. The expense for the VSS falls on the individual, not the company, if there are any concerns regarding this please speak to the People and Culture Team. Additionally, please confirm you’re completing the VSS in the correct region.Ampere strongly believes in fostering diversity within the communities we serve. We welcome those who would contribute to the further diversification of our staff including, but not limited to, Indigenous people, women, visible minorities, persons with disabilities and persons of any sexual orientation or gender identity.Ampere is committed to developing inclusive, barrier-free recruitment and selection processes and work environments. Please inform us should accommodation be required at any point in the recruitment process.

Expected salary

Location

Kawartha Lakes, ON

Job date

Sat, 03 May 2025 03:42:15 GMT

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