Executive Assistant

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees’ passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

Executive Assistant

We are seeking a proactive and highly organized Executive Assistant to join our Private Label Solutions team supporting up to three senior executives with day-to-day operations, including complex domestic and international travel coordination, calendar management, and organizing high-level meetings and special events. The ideal candidate is a polished, self-motivated professional with strong communication, administrative, and organizational skills who thrives in a fast-paced, results-driven environment, balancing multiple priorities while maintaining discretion with sensitive matters. As a trusted partner to our executives and their teams, you will anticipate needs and provide seamless support, taking initiative in handling a wide range of administrative tasks and ad hoc projects. Success in this role requires exceptional problem-solving skills, sound judgment, adaptability, and the ability to communicate effectively across all levels. If you are looking to make an impact in a mission-driven organization, this is a great opportunity for you.

In this role you will:

• Provide comprehensive support services to VP/SVPs, ensuring outstanding communication, responsiveness, and execution
• Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others.
• Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately.
• Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc.
• Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs
• Assist in other related duties as needed

Experience and qualifications:

• 3+ years executive support experience, including supporting senior executives
• Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances
• Advanced skills in Microsoft Office
• Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and community leaders
• Demonstrated sensitivity to diversity, equity, and inclusion
• Exceptional organizational skills, follow-through, and attention to detail
• High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround
• Technical proficiency to rapidly learn software and troubleshoot/solve technical problems

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.

Expedia Group’s family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age.

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