Executive Assistant

Job title:

Executive Assistant

Company

Lily Shippen

Job description

Executive Assistant (EA) to Senior Executives – South West London
Location: South West London
Salary: £45,000 – £50,000 per annum (DOE) plus excellent benefitsAn exciting opportunity has arisen for a proactive, self-motivated, and resourceful Executive Assistant (EA) to support the Managing Partner and Finance Partner of a prestigious business based in South West London. This role is perfect for an experienced EA who thrives in a dynamic environment and is passionate about supporting senior leadership.About the Role:
As the Executive Assistant, you will play a pivotal role in managing day-to-day responsibilities, including diary management, international travel coordination, and high-level administrative support. This position requires exceptional organisational skills, a keen attention to detail, and the ability to manage priorities effectively.Key Responsibilities:

• Diary Management: Manage complex schedules, balancing multiple priorities and making informed decisions.
• Gatekeeping: Serve as the main internal and external contact for the Senior Executive Partner(s).
• Travel Coordination: Organise UK and international travel, including passport and visa arrangements.
• Communication Management: Handle calls, emails, and correspondence, drafting replies and redirecting as needed.
• Meeting Support: Prepare agendas, attend meetings, and manage follow-up tasks.
• Expense and Document Management: Oversee expenses, document editing, and provide comprehensive administrative support.
• Research and Support: Conduct research as directed and maintain strong relationships with senior management.
• Policy Adherence: Ensure office policies are followed and maintain high standards.
• Team Collaboration: Provide cover and support to team members as required.

Qualities and Skills Required:

• Diary and Travel Expertise: Proficient in managing complex schedules and travel arrangements.
• Confidentiality: Skilled in handling sensitive matters with discretion and professionalism.
• Senior-Level Support: Proven ability to work effectively with top executives.
• Technical Proficiency: Excellent command of Microsoft Outlook, Word, and Excel.
• Organisation and Communication: Strong organisational skills with excellent written and verbal communication abilities.
• Interpersonal Skills: Exceptional interpersonal skills to interact confidently with all levels of management.
• Detail-Oriented and Methodical: High attention to detail, consistency, and commitment to high standards.
• Adaptability in Creative Environments: Empathy for a creative setting and the ability to adapt.

This is a unique opportunity to join a prestigious business in South West London, where you’ll support senior leadership and contribute to a dynamic, high-performing team. If you’re an organised and resourceful professional ready for a fast-paced, rewarding role, we’d love to hear from you.Lily Shippen – Specialists in Executive Assistant and Business Support Recruitment Across London and the UKLily Shippen’s business support team are experts in connecting skilled Executive Assistants, Personal Assistants, and other business support professionals with top-tier organisations. With offices in London and Manchester, we offer recruitment solutions for temporary, permanent, and fixed-term roles across various sectors. Whether you’re hiring an EA in London or an Office Manager in Manchester, Lily Shippen is your trusted partner for sourcing exceptional talent.

Expected salary

£45000 – 50000 per year

Location

South West London

Job date

Wed, 16 Oct 2024 03:15:11 GMT

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