Executive Assistant

Job title:

Executive Assistant

Company

Lily Shippen

Job description

Executive Assistant – Property Developer
Location: Manchester City Centre (Predominantly Office-Based)
Salary: Circa £35,000 per annum (DOE) plus benefitsA fantastic opportunity has arisen for an Executive Assistant to support the CEO of a leading UK property developer based in Manchester City Centre on a permanent basis.This role would suit a dynamic and tenacious EA who can provide responsive and efficient administrative support to the company Founder and CEO, along with occasional private/personal assistance. The role also involves supporting the wider leadership team and assisting with general office administration duties.While this is predominantly an office-based role, there is flexibility to work from home when the CEO is out of the office. Flexibility is required as working-from-home days will vary.Key Responsibilities

• Acting as the first point of contact for the CEO, managing all aspects of their daily routine.
• Organising meetings, preparing agendas, and recording actions and minutes when required.
• Managing meeting actions on behalf of the CEO, ensuring timely follow-ups with internal teams and third parties.
• Handling diary management, scheduling meetings, and coordinating both work and personal appointments.
• Managing income and expenditure, liaising with suppliers, processing payments, and maintaining filing systems.
• Supporting personal household tasks, including bill payments, orders, and errands for the CEO and family members.
• Making travel, hotel, and restaurant arrangements and organising family holidays.
• Coordinating VIP visits, including meeting and greeting guests, organising meeting rooms, and hospitality.
• Managing incoming emails and correspondence, including inbox clearance and responding on behalf of the CEO.
• Preparing reports, briefing papers, and presentations in collaboration with wider teams.
• Dealing with highly confidential and sensitive information and materials.
• Overseeing projects and tasks, ensuring timely completion and effective follow-ups.
• Liaising with investors, stakeholders, and other business teams on behalf of the CEO.
• Planning and scheduling events, carrying out research, and presenting findings.
• Providing ad hoc administrative support to the wider leadership team when required.

Person Specification

• Proven experience as a PA or EA, with a preference for experience within the property industry.
• Highly organised, methodical, and detail-oriented.
• Excellent written and verbal communication skills.
• Discreet and professional, with the ability to handle sensitive and confidential information.
• Proactive and able to anticipate needs before they arise.
• Confident working independently and taking initiative.
• Ability to manage competing priorities and work effectively under pressure.
• Advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong numeracy and literacy skills.
• Flexibility to work outside of standard hours, including evenings and weekends when required.

This is a fantastic opportunity to work closely with a dynamic CEO in a fast-paced and rewarding environment, with a salary circa £35,000 per annum, dependent on experience, plus benefits.Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in connecting exceptional talent with outstanding opportunities across a variety of roles, including Personal Assistants, Executive Assistants, Private PAs, Office Managers, Chief of Staff positions, and Receptionists.We recruit for temporary, permanent, and fixed-term contracts, supporting businesses across the UK and internationally. Our expertise spans key locations, including London, Manchester, Birmingham, Cheshire, Leeds, Liverpool, Bristol, and Sheffield, as well as remote roles.Whether you’re seeking your next career opportunity or looking to hire top-tier talent, we are here to help. Contact us today to explore this role or discuss your recruitment needs.

Expected salary

£35000 per year

Location

Manchester

Job date

Sat, 23 Nov 2024 06:36:51 GMT

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