Executive Assistant

Introduction

Join us at Gallagher Re, the trailblazers of the reinsurance world, where every day brings new opportunities to shape the future. We empower our clients with cutting-edge analytics and insights, providing them the confidence to make strategic decisions that transform industries. As a team member, you’ll be at the forefront of innovation, translating data into impactful solutions and taking the reins of your career like never before.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Overview

Gallagher Re is recruiting a highly organised and proactive individual to provide Maternity Leave cover as an Executive Assistant supporting our Global Chief Financial Officer.

We are looking for a professional that is highly engaged and motivated to join us. You will be part of a fast-paced team and be responsible for administration, organisation, problem-solving, and providing assistance as needed. The role entails regular interaction and engagement with senior stakeholders across our global business. The ideal candidate will be someone who is detail-oriented, organised and proactive in providing day-to-day support. This role is based in London and will need to be in the office for a minimum of 3 days a week.

The successful candidate will ideally have experience as an EA supporting Senior Executives and also office management. 

• This role is a 12-month Fixed Term Contract.

How you’ll make an impact

• Providing comprehensive administrative assistance
• Diary management and meetings scheduling in MS Outlook
• Attending internal meetings to run the agenda and, to take and distribute minutes
• Arranging business travel including international visas
• Assist with the preparation and editing of presentations, reports, and other documents.
• Completing expense claims
• Extensive liaison with senior Gallagher Re Executives
• Formatting MS Word documents and creating PowerPoint presentations, researching and liaising with internal teams for content
• Booking meeting rooms and catering
• Responsible for supporting the recruitment and onboarding of new members to the team
• Administration and logistics for team meetings and events, collaborating with internal and external providers as well as onsite support
• Coordinating with EA’s and administrative assistants across our global business, managing workflow

About you

• Experience of working within a EA role
• Solid understanding of Microsoft Windows applications and Microsoft Office
• Capable of working under tight deadlines and great at organising and prioritising workloads
• Ability to handle sensitive and confidential information with discretion
• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• Flexibility and adaptability to changing priorities and deadlines
• Eligible to work in the UK

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversity

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.

We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.

Should you require reasonable adjustments to your application, please get in touch with TAGlobalSupport@ajg.com . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.

Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

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