Executive Assistant

Company Description

Founded in 1917, John Crane is a global leader in the design, manufacturing, and engineering of mission critical flow control solutions for increased efficiency, emission reductions and energy transformation. Our products include mechanical seals and systems, couplings, bearings, filtration systems and predictive digital monitoring technologies. John Crane customer service is accessed through a global network of more than 200 global sites in over 50 countries employing more than 6,000 employees worldwide. We partner with our customers and help them meet the latest environmental standards and keep their operations safe and controlled.

John Crane is part of Smiths Group, For over 170 years, Smiths has been improving our world through smarter engineering. Our technology benefits millions of people every day – making travel safer, supporting sustainable energy transition, efficiently heating, cooling our homes, and helping our world stay connected.

Job Description

We are seeking a highly organised and professional Executive Assistant to provide strong support to our Executive Vice Presidents. In this role, you will ensure the smooth handling of all administrative and secretarial functions, contributing to the efficiency of our executive office.

This is a part-time, permanent position based out of our Slough HQ. Working days are Monday-Thursday.

Key Responsibilities (but not limited to):

• Manage executive office administration tasks.
• Handle high-level office calls and visitors professionally.
• Coordinate with International Head Offices/Regional Offices on business matters.
• Arrange complex business travel, including hotel bookings, ticket reservations, and itineraries.
• Organize appointments and diary management daily.
• Assist in project management and follow-up on assigned tasks.
• Prepare meeting memos and action points.
• Consolidate monthly reports and distribute them to relevant teams.
• Draft recognition letters and correspondence.
• Manage executive email inbox, filtering marketing emails and tracking important messages.
• Review and process expense reports and travel requests, ensuring compliance with company policies.

Qualifications

• Diploma or University Degree.
• Experience: 3+ years in a similar role, preferably in a multinational or multicultural environment.
• Strong proficiency in Microsoft Office.
• Excellent administrative and correspondence skills.
• Outstanding telephone etiquette and communication skills.
• Ability to handle confidential information with discretion.

Additional Information

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will John Crane, Smiths Group nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers – John Crane)

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers – Smiths Group plc)

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