Executive Assistant

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees’ passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

Executive Assistant (12months FTC)

We are seeking a proactive and highly organized Executive Assistant to join our People & Places team, supporting up to three executives with day-to-day operations, including domestic and international travel coordination, calendar management, and organizing high-level meetings and special events. The ideal candidate is a polished, self-motivated professional with strong communication, administrative, and organizational skills who thrives in a fast-paced, results-driven environment, balancing multiple priorities while maintaining discretion with sensitive matters. As a trusted partner to our executives and their teams, you will anticipate needs and provide seamless support, taking initiative in handling a wide range of administrative tasks and ad hoc projects. Success in this role requires exceptional problem-solving skills, sound judgment, adaptability, and the ability to communicate effectively across all levels. If you are looking to make an impact in a mission-driven organization, this is a great opportunity for you.

What you’ll do:

• Provide comprehensive support services to VPs, ensuring outstanding communication, responsiveness, and execution
• Receives multiple information requests and anticipates information monitoring needs.
• Uses information management tools (e.g. Basecamp, SharePoint, Workday, Streams) and documents standard processes for sharing information using those tools (e.g., how to send a link to information/files and track receipt).
• Uses organized systems to store or archive information/files as appropriate, and follows company protocols for disposing of sensitive information.
• Orchestrates logistics for team events both onsite and offsite teams including catering, room setup, and room planning.
• Manages administrative tasks for implementation of employee engagement activities/events.
• Continuously reviews personal results against desired standards and takes corrective action to ensure success.
• Proactively takes on assignments to stretch own capabilities and contributes to overall team performance levels.
• Develops understanding of organizational terminology, org structure of whole company.
• Ensures there is coverage during absence. Provides coverage for peers when absent.
• Balances several projects and tasks simultaneously with minimal error and without losing track of important details or deliverables.
• Recognizes inefficiencies in process and makes independent and scalable recommendations/changes to improve efficiency.
• Considers team members’ time commitments in creating schedules and planning meetings.
• Tracks deadlines follows up with team members to ensure deadlines are successfully met.
• Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate.
• Attends offsite meetings and takes notes.
• Manages daily schedules and sets up personal appointments for the executives.
• Coordinates all travel arrangements, including itineraries, flight check-in, transportation to and from airport, etc.
• Manages group calendar for team.
• Builds strong relationships across the organization with internal and external stakeholders.
• Handles confidential information with integrity.
• Connects with extended EA teams to proactively plan team’s calendar needs.
• Connects in with team members to ensure that their leader’s calendar is best accommodating the team’s needs.
• Processes expenses, handles vendor set-up and corporate credit card reconciliation.
• Handles vendor set up and invoicing for suppliers not paid through credit card.

Who you are:

• 3+ years executive support experience, including supporting senior executives
• Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances
• Advanced skills in Microsoft Office
• Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and community leaders
• Demonstrated sensitivity to diversity, equity, and inclusion
• Exceptional organizational skills, follow-through, and attention to detail
• High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround
• Technical proficiency to rapidly learn software and troubleshoot/solve technical problems

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.

Expedia Group’s family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age.

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