Quantum
Job title:
Executive Assistant
Company
Quantum
Job description
Nº de réf : 122721Position: Executive Assistant
Location: Downtown Toronto (Hybrid – 3 days per week on-site)
Salary: $80,000 – $90,000
Job Type: Full-Time, permanentOur client, a globally recognized firm within professional services, is seeking a polished, proactive, and detail-oriented Executive Assistant to join their high-performing team in downtown Toronto. This role combines traditional executive support with project management, communications, and relationship coordination in a dynamic, client-facing environment.About the Role:As Executive Assistant, you will support one or more senior consultants across a wide range of high-level projects and confidential client initiatives. You will be responsible for managing complex schedules, preparing high-quality client materials, coordinating with internal and external stakeholders, and ensuring every project runs smoothly, efficiently, and with discretion. You will thrive in this fast-paced environment if you are organized, adaptable, collaborative, and committed to excellence.Key Responsibilities:Administrative Support
– Manage complex calendars across multiple time zones.
– Schedule and coordinate meetings, interviews, and events (in-person and virtual).
– Arrange detailed travel itineraries and compile related documents.
– Prepare, edit, and format confidential correspondence, reports, and presentations.
– Handle expense reimbursements and invoice preparation.
– Act as a key point of communication between consultants, clients, and candidates.
– Provide occasional reception coverage and team support as needed.Project Coordination
– Support consultants through all phases of executive search projects.
– Track deadlines, deliverables, and project milestones to ensure seamless execution.
– Liaise with candidates and clients with professionalism and discretion.
– Maintain and update global internal databases and systems.
– Assist in the preparation and quality control of candidate and client deliverables.
– Coordinate closely with internal team members to maintain alignment on timelines and priorities.About You:– 3-5+ years of executive support experience, ideally within professional or client services.
– Exceptional organizational, time management, and multitasking skills.
– Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
– Strong written and verbal communication with a keen attention to detail.
– Proven ability to handle sensitive and confidential information with discretion.
– Highly adaptable with a collaborative, “can-do” attitude.
– Confident liaising with senior-level executives and external stakeholders.
– Experience in project coordination considered a strong asset.
– Post-secondary education preferred.Please send a a polished resume in Word format to Angelica Stewart at .REFER A PERM HIRE AND EARN UP TO $1,000! For more details, .OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.
Expected salary
$80000 – 90000 per year
Location
Toronto, ON
Job date
Fri, 08 Aug 2025 03:01:20 GMT
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