Engineering Administrator (FTC until December)

Join our dynamic Engineering Team in Frating as an Administrator, where your administrative expertise will be pivotal in ensuring the smooth and efficient running of our site. You will play a key role in supporting our engineering operations, maintaining our high standards of Health & Safety compliance, and ensuring that our warehouse operations continue to run seamlessly. This is an exciting opportunity to work within a collaborative team, where your contributions will directly impact the success and safety of our site.

This is a full time, fixed-term opportunity until December 2025.

Key responsibilities:

• Provide administrative support to the Engineering team to enhance their effectiveness and efficiency.
• Implement office and engineering procedures to ensure Health & Safety compliance.
• Create, update, and maintain records and checklists in line with departmental H&S procedures (e.g., PUWER, COSHH, LOTO, LOLER).
• Record and maintain Health & Safety risk assessments and COSHH assessments, ensuring the COSHH cabinet is up to date.
• Liaise with the Health & Safety Manager for sign-off where applicable.
• Arrange Work Permits, inductions, and collate relevant H&S documentation for suppliers and contractors.
• Maintain schedules for Preventative Maintenance.
• Collaborate with the engineering and operations teams to raise orders for spares, ensuring timely availability of consumables.
• Manage and maintain supplier relationships to procure parts, ensuring optimal solutions, timings, and prices.
• Provide budget updates and checks.
• Maintain Purchase Orders (POs) and invoices.
• Keep training records for all engineers, including third parties, up to date.
• Coordinate and organise training and refresher courses for the team.
• Organise site visits from service suppliers and maintain service contract schedules.
• Perform any other administrative duties to support the team as required.

What you’ll bring

Essential criteria:

• Extensive administrative experience.
• Proactive self-starter who enjoys being part of a team.
• Strong Microsoft Office skills, including Excel, Word, and PowerPoint.
• Competence in using MS Teams and Outlook for virtual meetings and work groups.
• Exceptional organisational skills, with the ability to develop and use systems to track information and work progress.
• First-class communication skills, both written and verbal, with the ability to interact effectively at all levels.
• Keen attention to detail, ensuring the accuracy of your own and others’ work.

Preferred criteria:

• Knowledge of H&S is desirable but not essential. Training will be provided where applicable.

Application instructions

Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Sunday 13th April.

Salary

Circa £25,000 dependent on how your skills and experience align to the role, plus bonus and benefits.

What you can expect from us

Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.

Our benefits include:

• Financial – discounted shopping, season ticket loan, rental deposit loan
• Wellbeing – healthcare cash plan, employee assistance, gym loan
• Lifestyle – taste card, tech scheme, free and discounted books

For our full benefits list please visit: https://www.penguinrandomhousecareers.co.uk/what-we-offer/

Hybrid working

While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. This is an onsite position and so we expect that you will work from our office in Frating, Essex every day. However, flexibility around hybrid working can be discussed at the interview stage. 

About Penguin

We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

The recruitment process

You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. The essential criteria for this role are listed as part of the ‘What you’ll bring’ section. There may be times when the volume of applications means we cannot take all eligible candidates to interview.

We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: Penguin Books Limited 

Country: United Kingdom 

State/Region: Essex 

City: Colchester 

Postal Code: CO7 7DW 

Job ID: 278857

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