EHS Manager

Title:
EHS Manager
Department:
Health and Environmental Safety
Reports To:
Director, Environmental Health and Safety
position Type:
Staff
Position Summary:
Providing a safe and healthful work environment for NJIT students, faculty, staff, and guests is a core value of the department. Similarly, achieving a high level of compliance with the numerous Environmental Health and Safety (EHS) regulations, guidelines, statutes, and standards is a priority. As the NJIT research portfolio has expanded in recent years, and new faculty hires have implemented more complex research initiatives, the EHS department requires the expertise needed to help facilitate safe and compliant research on the NJIT campus.
Reporting to the Director, the Environmental Health and Safety Manager will develop, implement, and administer those EHS programs required to assure occupational safety, life safety, and environmental compliance across the spectrum of NJIT operations.
Primary responsibilities include fostering a “culture of safety” across all operational disciplines of NJIT and among NJIT students, faculty, and staff. The incumbent will be principally responsible for providing a wide variety of EHS services; overseeing routine and non-routine EHS projects, investigations, and inspections; maintaining accurate recordkeeping; generating professional EHS reports; liaising with the EHS regulatory community; and providing follow up documentation to all levels of the NJIT community.
Essential Functions:
Program Development and Implementation: Review relevant regulations and guidelines as well as currently
implemented programs to develop and implement improved, up-to-date, and
compliant programs in various areas of environmental health, occupational safety, and life safety. Examples of program areas include, but are
not limited to, respiratory protection, hearing conservation, electrical
safety, indoor air quality, confined space, and asbestos management.
Manage EHS Consultants: Oversee and manage EHS consultants including but not limited to Marsh Risk Consulting, Options Environmental, RyCon Solutions, and Proactive Environmental. Oversight to include establishing scope of work, developing consulting agreement and purchase orders, management of
individual consulting projects, invoice and budget management, and general project management responsibilities.
Review and Approve Purchase Requisitions: approve purchases of chemicals, substances and equipment entered by other departments (campus wide) and provide feedback on regulatory and procedural needs associated with such purchases. Provide timely approval (or rejection) of the purchase requisition and work with the purchaser to assure all requirements are established and met.
Controlled Substances: Implementation of US DEA and State of NJ Controlled and Dangerous Substances regulations as applied to academic research operations and laboratory animal experimentation.
Waste Disposal: Manages/coordinates the collection, storage and disposal of all waste streams generated from NJIT labs and shops in conformance with US EPA and NJ DEP regulations. Assesses or coordinates assessment of waste storage or staging areas as required by local or state regulations. Trains applicable lab or shop personnel on requirements and communicates mitigation action when warranted.
Biological Safety: Assists or manages the university’s biological safety program, in conformance with applicable regulatory requirements in NJIT laboratories. Duties may also involve acting as the NJIT Biological Safety Office (BSO) or Assistant BSO and will include (but are not limited to):
-Provide technical support and expertise in the administration and maintenance of such programs.
-Help develop, implement and manage policies, procedures and programs that promote a safe, responsible, healthy and compliant work environment for all faculty, staffand students.
-Offer service, technical support and compliance guidance to the University, act as a liaison with the University and external agencies and is the lead authority on biological risk assessments associated with campus research and teaching laboratories.
-Manage and monitor programs, procedures, and policies that assure safety and compliance for Research Committee support (e.g., Institutional Biosafety Committee (IBC), Institutional Animal Care and Use Committee (IACUC) and Animal Users Health and Safety Program (AUHSP) Working Group).
-Lead member on the emergency response team for biosafety incident response and emergency planning.
-Helps interpret guidance and communication from CDC, USDA, NIH, OSHA, DOH, DEC and other agencies as applicable to biosafety.
Laser Safety: Implements the OSHA Technical Manual for LASER safety in NJIT laboratories. Includes training, lab inspections, corrective measures, and consultations with laboratory researchers. Requires the completion of an accredited LASER Safety Officer
training program.
Hazard Communication and Right-to-Know (RTK): Manages or coordinates university compliance with applicable local, state and federal regulations regarding chemical or hazardous substances use/storage. Ensures the university submits and annual RTK survey as required and works with chemical users to ensure they maintain chemical inventories, SDSs, labeling and store chemicals properly. Provides or coordinates training of all applicable staff and students on campus.
Facility Maintenance and Contractor Safety: Administer NJIT’s overall safety program as applied to both in-house and external vendors performing facility maintenance activities on the NJIT campus. Responsibilities include the Application of applicable OSHA standards, as well as other regulatory statutes and guidelines, to facility maintenance activities on the NJIT campus. Includes training, inspections, attendance at project meetings, follow up with appropriate REDCO managers to facilitate corrective measures.
Regulatory Compliance: Various compliance activities related to multiple federal, state, and local regulatory agencies including US EPA, US NRC, NJ PEOSH, NJ DEP, NJ DOH, NJ DCA, and City of Newark.
Laboratory Safety: Manages and implements multiple elements of the NJIT laboratory safety program in assigned laboratory facilities including chemical hygiene, particularly hazardous substances, hazard communication, caution signs, right to know, emergency response, and regulated waste disposal. Assist departments, centers and colleges prepare for scheduled inspections and accreditation visits.
Laboratory and Shop Inspections: Identify deficiencies in EHS programs and practices through an organized system of inspections, investigations, and associated recordkeeping and follow-up. Inspections to include buildings, research and instructional laboratories, academic and maintenance shops, work areas, mechanical rooms, renovations, chemical substances, safety practices and equipment, fire extinguishers and suppression systems. Inspect all areas of the campus for safety conditions, document and report such conditions using EHS comprehensive inspection checklists. Provide recommendations to correct unsafe conditions and improve safety follow through to ensure that hazardous conditions have been mitigated.
Sampling: Collect environmental/industrial hygiene samples in support of EHS investigations and inspections. Calibration and use of multiple direct-read electronic instruments as well as air and bioaerosol sampling devices. Interpretation of sampling results and incorporation of results into EHS reports and summaries. Collection of drinking water samples in support of NJIT’s drinking water sampling protocol and posting of sampling results on the EHS website. Work with EHS consultants on environmental sampling protocols as required.
Supervision: Provide management and oversight of EHS personnel including student workers and EHS Coordinators for specific projects and general EHS duties. Supervision of future EHS employees as program needs develop such as future EHS technician(s).
Industrial Safety: Manages and implements the NJIT industrial safety programs in non-lab environments including Makerspace, Facility Services shops, and other large-format facilities. In additional to traditional industrial applications, LASER cutting, metallic deposition, additive manufacturing, and other emerging industrial techniques are overseen.
Confined Space: Maintains listing of NJIT confined spaces and provides training and oversight to NJIT and outside vendors regarding permit-required confined spaces. Coordinates with outside risk management consulting firm.
EHS Training: Co-manage with EHS colleagues the development and implementation of EHS training programs for a variety of programmatic areas. Ability to pivot to on-line training if required. Develop new and compliant training material as required. Deliver monthly EHS training to the campus community in both on-line and in-person formats. Maintain up-to-date training schedule on the EHS website. Maintain up-to-date training records on the EHS shared drives. Respond to queries from the campus community regarding upcoming trainings, training schedules, and training records.
Laboratory Engineering Controls: Co-manage with EHS colleagues the administration of testing, monitoring, and inspection/repair of chemical fumes hoods installed in NJIT laboratories in conformance with ASHRAE guidelines. Supervises and oversees measurement and testing data collected by NJIT student workers and coordinates required repair, re-balance, and re-testing with NJIT Facility Services, Design and Construction, and outside mechanical vendors. Responsible for instrumentation including maintaining calibration and quality assurance.
Toxic Substances (TXS) and Hazardous Air Pollutants (HAPs): Co-manage with EHS colleagues the maintenance of distribution logs and use calculations for 13 toxic substances (TXS) and approximately 200 hazardous air pollutants (HAPs) maintained in NJIT laboratories and utilized in NJIT laboratory fume hoods requiring calculations to determine potential evaporation rates as related to NJIT’s air pollution control requirements.
Manage Signature Programs: Manage all aspects of NJIT’s radiation safety program, radioactive waste disposal program, confined space program, controlled substance program, LASER safety program, and shop safety program. In addition to programmatic/technical responsibilities, duties to also include obtaining consultant/vendor proposals, executing NJIT Professional Services Consulting Agreement, establishing purchase orders in Uni-market, managing vendor invoicing, and project management and budgeting.
Campus Communication: Meet with various members of the campus community (including students, staff, faculty, and administration) to discuss a wide variety of EHS issues.
Departmental and NJIT Committee Meetings: attend and represent EHS at a variety of forums including university committees and councils. Generate original content for EHS website and other outlets highlighting EHS programs and services available to the university community. Maintain up-to-date EHS information on departmental website including training schedules, sampling results, program and procedural information.
NJIT EHS Website: Work to help continually improve EHS website with updated content and information.
Professional Development: Maintain membership and participate in professional organizations and associations related to EHS responsibilities. Network with EHS professionals at comparable institutions and organizations. Leverage relationships and knowledge gained to further NJIT’s EHS goals and objectives.
General EHS Responsibilities: In addition to the specific programmatic responsibilities previously described, general oversight, inspection, and auditing of university operations in terms of chemical hygiene, indoor air quality, lab and shop safety, accident and injury prevention, emergency response, occupational safety, and construction safety including required sampling, record keeping, report writing, data management, and required follow up.
Campus-Wide Responsibilities: In addition to the general and specific programmatic responsibilities previously described, the EHS Manager position includes the implementation of environmental and occupational health and safety programs throughout all aspects of NJIT’s academic and operational enterprise.
Additional Functions:
-Demonstrate initiative, independence, and sound decision making in support of EHS and Facilities Operations or NJIT goals and objectives.
-Ability to work independently under general direction and complete projects in a timely manner.
-Maintain contact with vendors and consultants, maintain records related to departmental expenditures to support EHS budget management especially in signature program areas.
-Pursue advanced training in support of EHS and REDCO goals and objectives leading to certification in one or more program areas.
-Supervise student workers, EHS Coordinator(s), and/or EHS Technician(s).
-Be available for occasional off-hour planned or emergency response activities, training, or other activities, as required.
-Working knowledge of multiple EHS disciplines. Ability to fill in for other EHS group members as required.
-Other duties as assigned.
Prerequisite Qualifications:
-Requires a bachelor’s degree in a physical, chemical, engineering, or life science.
-Six (6) years of experience in environmental and/or occupational health and safety.
-OSHA 40-hour HAZWOPER/DOT certification and refresher training required.
-Knowledge in administering occupational health programs and emergency management required.
-Knowledge of US EPA, NJ DEP and NJ PEOSH regulations required.
-Must be able to lift 50 pounds.
-At the university’s discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Preferred Qualifications:
-Master’s degree in physical, chemical, engineering, or life science preferred.
-Bio-Safety experience, training or credentials.
-Air Permitting experience, training or credentials.
Bargaining Unit:
PSA
Range/Band:
23
Salary Information:
In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $63,754.42-$119,012.58 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.
To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.
FLSA:
Exempt
Full-Time