Deputy Contracts Officer – Contracts Specialist 2 – Permanent – *12174-24

Title– Deputy Contracts Officer
Classification– Contracts Specialist 2
Job Status– Full-Time/Permanent
WDFW Program– Financial Services Program – Contracts and Purchasing Unit 
Duty Station– Olympia, Washington – Thurston County
Hybrid/Telework – While this position offers a hybrid work arrangement, the successful candidate must reside within Washington State and be available to report to the Olympia, WA headquarters as needed.

Learn more about being a member of Team WDFW!

This is an opportunity to advance WDFW’s strategic plan, championing operational and environmental excellence. 

In this role, you will manage the full-lifecycle of contracts and grants, and provide critical support to WDFW staff that fosters collaboration and efficiency across the organization.

What to Expect-

Among the varied range of responsibilities held within this role, the Deputy Contracts Officer will,

Negotiates, Creates and Manages Contracts:

• Performs journey-level contract administration work with responsibility in the administration of all contract-related functions that are required by law, rule, or regulation.
• Prepares solicitations and coordinates the evaluation of bids and proposals with project managers.
• Ensures all negotiated contracts and agreements for WDFW comply with State of Washington contract and legal requirements, applicable federal regulations, any special program requirements, and all state purchasing and accounting regulations.
• Works directly with WDFW program staff, the Department of Enterprise Services, and other state, federal, and local contract entities to ensure on-going compliance for all contractual documents.
• Assures continued compliance with the terms of contracts and resolves problems concerning the obligations of either party to a contract.
• Resolves contract claims and issues, monitors sub-recipient activities, ensuring timely reporting and closeouts.

Procurements and Sole Source Contract Filings:

• Conducts procurements and performs analysis of proposals for responsiveness and cost factors.
• Utilizes the state’s procurement announcement system (WEBS) to publish bidder opportunities.
• Coordinates procurement evaluations with program staff.
• Publishes procurement results and coordinates vendor debriefings.
• Handles procurement protests and files sole source and emergency contracts with the Department of Enterprise Services using the Sole Source Contracts Database.

Contracts Management System: 

• Advises agency staff on using the contracts management system to request contracts, track contract status, maintain accountability of assigned contracts, and request timely amendments or successor contracts.

WORKING CONDITIONS: 

Work Setting, including hazards: Duties are performed in an office setting.

Schedule: Monday through Friday, 8:00 A.M. – 5:00 P.M. Ability to work a flexible schedule depending on office needs.

Travel Requirements: Some travel may be required throughout the State to attend training, meetings, and conferences. Overnight travel may be required.

Customer Interactions: Regular interaction by phone, email, and in-person with widely varied customers.

QUALIFICATIONS:
Required Qualifications:  

Two (2) years of government experience in negotiating, administering, and terminating contracts, contract management, contract cost or price analysis, or contract compliance administration.

Please Note:

A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the required experience.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

A Bachelor’s degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics, or closely allied field. 

AND 

Two (2) years of experience in negotiating, administering, or terminating government contracts, federal grants and contracts management, contract property acquisition and management, contract cost or price analyses, or contract compliance administration. 

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental Information

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union – WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at [email protected]. 
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email [email protected], or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or [email protected]. 

Other questions: If you have other questions regarding this position, please reach out to [email protected] and reference job #2024-12174.

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