Data Strategy & Operations Executive Support Specialist 1

Initial Posting Date:

03/28/2025

Application Deadline:

04/06/2025

Agency:

Oregon Health Authority

Salary Range:

$3,705 – $5,066

Position Type:

Employee

Position Title:

Data Strategy & Operations Executive Support Specialist 1

Job Description:

Do you have experience providing confidential secretarial, administrative, and operational support to high level managers? Oregon Health Authority’s Data Strategy & Operations Director is seeking someone to support highly sensitive matters of data access, data sharing and related documents and agreements. This role is essential for maintaining the efficiency of the ODSO office and supporting decision-making processes.

In this position, you will:

• Provide general secretarial assistance, including managing calendars, scheduling meetings, and coordinating appointments.
• Assist in gathering information, reports, and research.
• Perform data entry tasks, process and store confidential information.
• Act as a liaison between executives and internal/external parties.
• Respond to questions, inquiries, and other communication via email, phone, and mail.
• Ensures prompt follow-up on action items, decisions, or inquiries raised during meetings, tracking responses and making sure deadlines are met.

For a full position description, clicke here.

This is a full-time, permanent position and is represented by a union, SEIU Human Services.

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.

What’s in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid “Personal Business Days” each year
  • 8 hours of paid sick leave accumulated every month
  • Progressive vacation leave accrual with increases every 5 years
• Pension and retirement programs
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Click here to learn more about State of Oregon benefits.

This is a hybrid position. Some work can be performed remotely; however 20-40% of the work will need to be performed at the primary office location, 500 Summer Street NE, Salem, OR 97301. Work location can be changed at any time at the discretion of the hiring manager.

OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.

WHAT WE ARE LOOKING FOR:

Minimum Qualifications

Three years of clerical/secretarial experience which included:

• one year at a full performance level performing typing, word processing, or other generating of documents; and
• lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the one year at the full performance level.

Desired Attributes

• Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
• Extensive personal computer skills, including skills using Microsoft (MS) Outlook, Word, Excel, PowerPoint, Edge, SharePoint, and Teams.
• Excellent verbal and written communication skills with the ability to communicate at all organizational levels with application of proper grammar, punctuation, spelling, and sentence structure.
• Demonstrated ability to work on multiple tasks simultaneously, sometimes within short time frames to handle rapidly changing priorities and deadlines.
• Demonstrated ability to monitor multiple communication streams at once including email, instant message, phone and virtual work technologies (remote meetings, calls, etc.)
• Experience using Agile or hybrid project management approaches.
• Demonstrated ablility to work collaboratively and foster collaboration amongst team members at all levels.
• Experience working in a cross-functional role with many partners, priorities, and active streams of work.
• Demonstrated skill to use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

How to apply:

• Complete the online application including questionnaire.
• Attach a Cover Letter, no more than 2 pages, specifically focused on your qualifications for this position as identified in the Desired Attributes section of this announcement. (REQUIRED)
• Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Update professional, educational, voluntary, and personal experience on your resume. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Questions/Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Stephanie Mitchell at Voice: [503-979-7679] (TTY 711) or Email: stephanie.d.mitchell@oha.oregon.gov.

TTY users  may dial 711 or 1-800-735-2900.

For Workday technical support dial 1-855-524-5627.

Additional Information

• Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
• Candidates gathered from this job announcement may be used to fill future vacancies.
• If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
• Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.  OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
• Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.
• Applicant Help and Support webpage
  

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.