Coordinator

Position Overview

The Coordinator will be a key member of Apollo’s international legal team, spanning EMEA and Asia-Pacific, led by Apollo’s General Counsel, International, who manages a global team of 20+ employees, contingent workers and secondees. The successful candidate should not only have an interest in learning how the Legal, Compliance and Tax team operates at Apollo and supports Apollo’s business activities, but also be ready to act in an entrepreneurial capacity in helping General Counsel manage projects and priorities. The successful candidate, in addition to the necessary skills, will have the poise and maturity to support and interact with busy and senior professionals.

The Coordinator will be required to provide administrative support to General Counsel, International (Partner), a senior counsel and other executives within the European legal team.

Primary Responsibilities

General Administrative Support:

• Provide proactive diary management support to the General Counsel and team, who in addition to day-to-day duties, serves on many boards of directors, working groups and internal/external committees: this entails effective prioritization, stakeholder management and use of judgment to pro-actively address conflicts and priorities.
• Make travel arrangements for business travel, including flights, cars, hotels and relevant visas, including attention to budget and T&E guidelines.
• Assist in the recruitment, hiring and onboarding of members of the European legal team: liaising with recruiters and organising interviews.
• Updating and maintaining legal team organisational charts, legal team distribution lists, and other reference materials.
• Liaise with external counsel and internal parties to coordinate the signing of legal documentation and arrange board and committee meetings.
• Help General Counsel track her time on EAS system, incl. preparation of timesheets.
• Allocate and process expenses, including American Express and Out of Pocket expenses using the Concur expense management system.
• Interface with internal senior investment team on behalf of General Counsel, in relation to active deals.
• Perform other related general administrative tasks as assigned and required.
• Collaborative approach to building relationships and networking to increase efficiencies within the Global LTC Admin team.
• Coordinate closely with other assistants on the legal team to provide telephone coverage and back-up assistance when required.
• Collaborate and coordinate with the LTC assistant team in relation to external event planning for the European legal and compliance teams – e.g., researching and booking activities and venues, with attention to logistical details and budgets.

Legal Business Support:

• Proactive prioritisation and management of strategic objectives, including special projects relating to global commercial and legal priorities.
• Help develop best practices in the running of the legal team, e.g., onboarding best practices, legal invoice management, NDA process management, to create long-term efficiencies.
• Help plan and execute series of meetings or “off-sites” which include senior Apollo management as well as senior third parties, including regulators and government officials, and all related logistics.
• Assist with preparation and editing of visual materials for presentations, including PowerPoint presentations, Word Documents, and Excel Spreadsheets. Edit for accuracy; proofread for spelling, grammar, consistent format.

Qualifications & Experience

• Bachelor’s Degree and ten or more years of administrative assistance experience or training.
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
• Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive and independent attitude towards given tasks, plan ahead for potential issues and take appropriate action. Must manage priorities independently and respond to business outside of normal business hours as needed.
• Exemplary interpersonal and communications skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy.
• Superb written and verbal communication skills – formal written communication skills necessary for communicating with third parties.
• Extraordinary attention to detail (fitting with the role of supporting the General Counsel).
• Team-oriented and collaborative attitude is a must; will need to collaborate day-to-day with other assistants both in London and globally.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint.
• Experience in the finance industry or similar is preferred; experience having supported legal teams / professionals is a plus.

About Apollo

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes.

Come to Apollo and join a community of extraordinary people who are committed to a culture of excellence and collaboration in everything that we do. We invest in our people for the long term and are committed to supporting their development at every stage of their career.

Apollo provides equal employment opportunities regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, sex or sexual orientation, or any other criterion or circumstance protected by applicable law, ordinance, or regulation. The above criteria are intended to be used as a guide only – candidates who do not meet all the above criteria may still be considered if they are deemed to have relevant experience/ equivalent levels of skill or knowledge to fulfil the requirements of the roe. Roles are conditional upon and subject to satisfactory reference and background screening checks, as well as all necessary corporate and regulatory approvals or certifications as required from time to time.

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