Contracts Officer

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Job Description

The contracts officer provides contractual and transactional support and is responsible for managing the procurement and supply chains of PSU contracting team that includes planning, procurement, contracting, inspection, delivery, warehousing, transport as well as monitoring of supplies and emergency orders.

Summary of key functions accountabilities:

Supervision of the supply team:

Preparation of the annual work plan for the contracting team; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.
Supervise and coach team members, ensure timely performance management of staff. In collaboration with Supply Division, Regional Offices and the global supply community, ensure knowledge sharing and learning is prioritized in order to continuously build capacity of individuals and the team.
In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle workload and priorities, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities).

Procurement and supply chain service delivery and emergency response:

In consultation with supervisor, provide input to Annual Work Plans, mid-year review, mid-term review and OMP preparation for the unit. Participate in the planning, implementation, monitoring and evaluation of the operations and transactions including establishment of contractual arrangements, CRC submission, NFRs and assessment of fit for purpose of products.
Monitor and review supply spend, and draft procurement approaches/notes based on category management in order to focus on strategic, essential supplies and services that contribute to results for children and support the establishment of long-term agreements (LTAs), CRCs submissions where relevant. Maintain highest level of integrity, ethical standards and accountability mainly in the procurement of goods,
Monitor progress of PS, security and other relevant transactions and take action to ensure timely delivery of supplies to the last destination. Maintain appropriate stock level in SD warehouse and SD controlled hubs, including Emergency Supply list stock at SD and with suppliers. Keep relevant partners informed on the progress. Implement appropriate vendor management practices e.g. supply performance reviews.
Analyze supply dashboards, monitor key performance indicators and supply chain dashboard to track critical deliveries. Support technical function in conducting root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
Participate in the development of an emergency supply list and strategies to support emergency response. Ensure monitoring of emergency orders and timely delivery of supplies.
In collaboration with procurement and technical colleagues, identify opportunities for capacity building and improving the procurement and supply chain process to make it more effective, including documenting best practices and lessons learned.

Collaboration with UN agencies, UNICEF offices and Divisions:

In consultation with supervisor, participate in collaboration with other UNICEF offices and division, other UN agencies in designing and implementing best solutions for PSU procurement and ensure value for money in delivering results for children.
Prepare supply documentation, reports, data analyses to facilitate dialogue with suppliers, partners and country offices.
Build strong working relations with other centres and units in Supply Division, Regional and country offices to align with global and regional approaches and management of supply plans.

Participate in events/meetings that build partnerships and collaborative relations with suppliers, UN organizations and bilateral counterparts in Project support procurement activities including harmonized and collaborative procurement.
Technical and advisory support to country offices and partners
Provide input to promoting of supply chain strengthening and Project support procurement management initiatives with country and regional offices, to ensure efficient and effective delivery of PSU commodities for children.
Provide input to capacity development initiatives in the area of PSU procurement in close collaboration with the team.
Prepare relevant supply reports to facilitate advisory support to supervisor and management in defining and determining supply solutions for children, such as use of procurement services procurement modality and instruments, local procurement etc.

Innovation, products and markets:

Contribute to pilots and support the actual roll-out of new products in close collaboration with supervisor, Technical Officer and Product Innovation Centre.
Support initiatives for promote critical thinking, innovative approaches and good practices on procurement and supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant, including in collaboration with MSFC on market shaping initiatives, price increase for raw materials etc.

To qualify as an advocate for every child you will have…

Education:

A university degree is required in Business Administration, Management, Engineering, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development or related social science field.

Work Experience:

A minimum of 2 years of relevant experience is required. However, candidates with 5 years of relevant experience mainly in the procurement, contract management and supply chain management will preferred.
Understanding of development and humanitarian work.
Emergency experience is an advantage.
Supply chain management experience is an advantage.

Language Requirements: