Contracts, Grants, Agreements, & Purchasing Manager – WMS Band 3 – Permanent – *13808-24

Working Title – Contracts, Grants, Agreements, & Purchasing Manager (CGAP)
Classification – WMS Band 3
Job Status – Full-Time/Permanent  
WDFW Program – Financial Services Program – Contracts & Purchasing
Duty Station – Olympia, Washington – Thurston County 
Parking & Commuting – Parking is free, and payments are available for commute trip reduction options, such as Vanpool, Bus, Train, Bike, etc.
Relocation Compensation – The employer may authorize lump sum relocation compensation, within existing budgetary resources, and under certain conditions.
Posting Timeframe – This recruitment is scheduled to be posted until January 23, 2025 – application review is ongoing, submit your application materials as soon as possible. This recruitment may be closed at any time.

Learn more about being a member of Team WDFW!

As the delegated authority for procurement across WDFW, you’ll manage approximately $150 million dollars a year, oversee compliance with state and federal laws, and ensure that contracts are enforceable and monitored for performance.

This influential leadership role manages the activities and staff of the Contracts and Purchasing Office to ensure all contracts are enforceable, that proper rules of competition are followed, and that post award controls are in place to monitor active contracts for performance and compliance.

In this strategic and dynamic position, you will establish and maintain effective financial and legal controls, along with well-designed systems, to support the fiscal integrity of WDFW’s contracting and purchasing functions.

What to Expect-

Among the varied range of responsibilities held within this role, the Contracts, Grants, Agreements, & Purchasing (CGAP) Manager, 

• Directs limited staff and system resources toward the most essential agency needs.
• Applies complicated contracting and procurement rules to all agency situations.
• Communicates with decision makers and other audiences in a clear and non-technical manner.
• Implements contracts and purchasing policies and monitors WDFW compliance.
• Addresses agency business needs at an expert level and provides prompt, accurate contract solutions.
• Manages professional and technical staff with diverse backgrounds and responsibilities.
• Understand the state government finance and budget management process, systems, and the relations of contracts and grants to these areas.
• Writes and reviews complex documents and the ability to speak and present in front of various audiences.

WORKING CONDITIONS:

Work Setting, including hazards: Office environment with extensive computer usage. 

Schedule: 8:00 a.m. – 5:00 p.m. – Monday – Friday.

Travel Requirements: Infrequent but required, may require both in state and out of state travel.

Qualifications:

Required Qualifications: 
All the following: 

• Five (5) years in the contracts and grants management field.
• Two (2) years of management experience which includes the supervision of staff.
• Procurement experience within a local, state, or federal government agency.
• Knowledge of multiple federal agencies grant management rules and reporting processes.

Note – Experience may be gained concurrently.

 

Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Bachelor’s degree in business, finance, or public administration.
• Experience with contract and procurement law.
• Experience with Washington State Government finance and legislative activities.

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental Information

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage.  To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at kaila.daudt@dfw.wa.gov.
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to kaila.daudt@dfw.wa.gov and reference job #2024-13808.

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