Business Support, Administrative Assistant

Job title:

Business Support, Administrative Assistant

Company

Jones Lang LaSalle

Job description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Role SummaryTo support delivery of general administrative duties alongside specific business administration support to the leadership team at 40 Leadenhall.To help implement and manage an effective operating framework that delivers consistency and continuous improvement in administration standards with all service partners within the team.This ensures the entire service delivery is following the operating standards set around People, Quality and Process. Success is measured through tangible results being captured and reported on to demonstrate a high standard of performance throughout the team.Team StructureReporting to the Business Administration Manager and taking direction from the 40 Leadenhall Leadership Team.Key ResponsibilitiesOffice HousekeepingOrdering supplies on behalf of Service Partners and the 40LH Management teamRaising & Filing Purchase OrdersProviding Admin support to the Business Administration & 40LH Management team.Business AdministrationWork with the Management team to implement, monitor and report on the business objectives and performance.Support and administer the in house finance monitoring system to include raising of Purchase orders and updating the filing system.Assist in procedures that support a consistent approach for service partners in managing their team members journey of employment. To include but not be limited to performance reviews, learning and development plans as well as their enjoyment and wellbeingHelp Coordinate the planning and implementation of strategic workshops and away days to meet objectives and culture of 40 LeadenhallSupport the Business Admin Manager to help ensure the framework reflects the one team approach and provides a uniform and structured approach to branding, communication plans, SLA performance, filing and reportingAssis in driving a culture of customer focus and service excellence to ensure high quality and continuous improvement in service delivery.Support and contribute to the timely compilation of providing reportsSupport & help monitor reports on compliance for the Management team.Develop, implement and monitor the teams Activity Calendar to ensure a balanced workload in document review, audits, and significant property eventsActively support and assist implement continual improvements to the department’s support serviceWithin day to day activity or upon request, assist with review and implementation of trackers and reports to support operational efficiency and/or specific tasksGeneral AdministrationProvide Office Management support such as stationery ordering, printing, other reprographic requests, ad hoc delivery of refreshments to meetingsFollow 40 Leadenhall financial and procurement guidelines and policy on any services procuredProvide all general administrative duties such as meeting room booking, diary management, note taking in meetings, hosting and greeting visitorsCoordinate the Leadership teams attendance including holidays, training days and all other absenceCarry out all other general operational tasks as directed by the Business Administration Manager within set timeframesQuality SystemsSupport the team working towards the successful accreditation to quality operating standards identified in the business objectivesImplement and support where appropriate, integrated management system to ensure maximum efficiency, effectiveness and performanceSupport the Business Administration Manager on regular audits with Service Partners and external consultantsHelp raise awareness and engage the team with appropriate memberships, associations and networking opportunitiesDocument ManagementSupport and develop efficient and easy to use tracking and filing systems for use at 40LHSupport & Implement where necessary, document control processesAssist, develop and monitor a shared electronic filing system frameworkAssist with Periodic audit of the contents of the shared filing systemAssist and implement where necessary, document templates for use by the wider team, which are in accordance with the 40LH Brand GuidelinesPeople OrientationAssist on the monitoring of training needs and delivery for the whole of the 40 Leadenhall team. Focusing on the team members life time at 40 Leadenhall, their learning & development pathway and their wellbeingAssist on the development of the 40 Leadenhall Welcome and InductionRegularly liaise with the service partners administrators providing guidance on standard operating requirements at 40 LeadenhallSupport with the development and monitoring of the communication plan with the 40 Leadenhall team. Include various methods and systems to ensure communication is effectiveSupport the Business Administration Manager in leading by example and supporting the development of the 40LH brandActively seek and Assist on the team’s recognition pathway to include industry articles and industry award schemesThis job description sets out key elements and responsibilities of the role, but it is not intended to be exhaustive and does not constitute a contractual document. Duties may be changed to meet changing needs or circumstances.Location:On-site –London, GBRIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page
I want to work for JLL.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Expected salary

Location

London

Job date

Wed, 25 Dec 2024 03:38:50 GMT

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