Business Support & Administration Assistant

The Opportunity:

Avantor is looking for a highly organised and proactive Business Support and Team Administrator, to join our team based in Cambridge. In this key role, you’ll play a vital part in supporting our onsite Management Team and ensure smooth operational processes for over 180 Avantor Services associates. You’ll manage day-to-day administrative tasks, facilitate meetings, and oversee critical onboarding and offboarding activities, all while contributing to our mission of delivering world-class scientific support. 

This full-time, permanent position is based at our brand-new facility at The Discovery Centre on the Cambridge Biomedical Campus. Along with an attractive salary, we offer a comprehensive benefits package, including a bonus scheme, pension plan, private medical and dental care, and even an additional day off for your birthday. 

Working hours: Monday to Friday, core hours 

The Team 

You’ll be joining a team of highly skilled professionals, passionate about supporting scientific innovation. Our team brings together expertise in scientific support, supply chain, logistics, and business operations. You’ll be part of our Lab and Production Services division, which supports leading pharmaceutical companies and laboratories globally, driving research and development within the Life Sciences sector. 

What we’re looking for 

Education:

• GCSEs or equivalent qualifications

Experience:

• Facilitating meetings on-site and booking travels for management team
• A minimum of three years’ experience in a similar role, supporting a Leadership Team/Head of Department/Head of Services, ideally within the Pharmaceutical or Life Sciences industry
• Line management experience is highly desirable, as this role has the potential to evolve into a people management position
• Strong reporting and analytical skills, with advanced proficiency in MS Office, particularly in Excel and PowerPoint for senior-level presentations
• Proven ability to manage spreadsheets related to budgets, costs, and overall spend.
• Experience in facilitating meetings and managing travel arrangements for senior management

How you’ll thrive and create an impact 

• Act as the daily administrative point of contact for 180+ Avantor Services associates, including onsite Management Team and Head of Services, ensuring seamless communication and operational efficiency across all levels of the organization and with external stakeholders
• Oversee the maintenance of internal communication platforms, ensuring up-to-date content, accurate distribution lists, and the timely administration of compliance and H&S documentation
• Organize and facilitate high-level meetings for senior management, handling everything from agenda preparation and minute-taking to action tracking and coordinating complex travel arrangements.
• Act as a key support to the Head of Avantor Services, driving business initiatives and supporting strategic projects to enhance operational effectiveness and organizational success
• Lead the coordination of on-boarding and off-boarding processes, managing relationships with internal departments and client to ensure smooth transitions and appropriate accesses for all new hires

#LI-Onsite 

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people’s lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom’s voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Privacy Policy:

We will use the personal information that you have submitted to us in order to consider your application for the relevant role.

Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

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