Budget Specialis

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Job Description

Under the general guidance of the Deputy Representative and the Partnerships Manager, you will perform a variety of specialized tasks in support of the preparation, planning, monitoring, and control of the budget involving multiple sources of funds. The role will play a key connecting role to effective contribution management in collaboration with the Partnerships unit. Provides key support to the office in supervising budgetary monitoring, compliance with donor and internal UNICEF rules and regulations and other key functions as required.

Your main tasks will include the following:

Serve as the focal person, supervising the programme Budget Officer for contribution management in all matters relating to the multiple number of contributions received by the country office, and ensure appropriate allocation, utilization and reporting of mobilized resources in close coordination with management, programme managers, RO, DFAM and other relevant offices.
Oversee the follow up done by the programme Budget Officer to ensure timely utilization of all contributions in conjunction with management, Partnerships and programme managers, taking into account the increasing complexity of the changing donor requirements, and increased value of donor funding being received by the country office.
Oversee the follow up done by the Senior Budget Associate to ensure timely payroll planning, funding, and reporting process in conjunction with the management and programme managers.
Provide guidance and support to Programme Managers and relevant staff on the contribution management process, to promote efficient and effective use of resources and to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied. Prepare or oversee the preparation of various reports and analysis relating to contributions as required by management. Analyses and document business processes in respect to the contribution management and implementation, in order to contribute to their streamlining and simplification.
Oversee the programme Budget Officer and Senior Budget Associate for country offices’ management performance indicators; ensure all reporting requirements are fully met for the office; Ensure that weekly and monthly contribution management reports are being prepared by the programme Budget Officer and Senior Budget Associate, taking into consideration the increased demand of complex, analytical reports in country office. Ensure quality information management through regular maintenance of contribution related information in VISION and e-filing on the office shared drive.
Contribute to capacity building of country office staff and build budget management and reporting capacity of the budget and reporting team as well as operations and programme staff by facilitating training, following the growth in the staffing structure and partners, providing one on one follow up support and knowledge sharing. Develop training activities to ensure effective operational performance and efficiency.

Conduct or supervise ad hoc complex analyses to inform management decision making and carry out or oversees the preparation of any special studies and analysis requested by management with respect to the increased programme, budget, and make appropriate recommendations on the application of the results. Participates in the preparation of programme reports for management, budget reviews, programme analysis, and annual reports as required.

To qualify as an advocate for every child you will have…

Minimum requirements:

Education: Advance university degree in Accounting, Finance or Business Administration or equivalent or any other comparable recognized professional qualification.
Work Experience: Five (5) years of progressive experience in financial management with a strong bias in Budgetary /Financial Control preferably in an international organization.
Experience using SAP/VISION strongly required.
Advanced knowledge of Microsoft Office, especially Excel required.

Language Requirements: