Budget and Programming Officer

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Job Description

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.

Budget Planning and Management

Participate in the development and implementation of plans, policies and procedures for budget and programming activities, with the aim of achieving objectives in compliance with WFP and functional strategies.
Review budget plans, monitor and conduct comprehensive analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimisation of resources.
Review and provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures to support maximum fund utilization and decision-making process.

Pipeline Management

Supervise the matching of commodity pipeline requirements with sourcing options including Advance Financing requests in collaboration with stakeholders at the operational level to ensure timely shortfall coverage and efficient utilization of contributions.
Participate to the Supply Chain, Programme and BPU weekly meeting and based on agreed priorities and action points, proactively follow-up the food procurement steps. Monitor the full procurement cycle to ensure timely coverage of food pipeline requirements.

Performance Management and Reporting

Manage the programming of received funds promptly, according to prioritized operational needs, submitted funding proposals, donor conditions, and restrictions, and in close collaboration with the Partnerships teams.
Coordinate the preparation of interim, progress and final reports as stipulated in various contribution agreements between WFP and specific donors, particularly for those locally negotiated contributions in close collaboration with CO, RB and HQ counterparts as required.

Other

Support actions related to project closure and resource transfer.
Build capacity of WFP staff in budgeting, fund management and operational planning through preparing and delivering training, coaching, guidelines and manuals.
Represent the unit at internal meetings/committees/working groups as required to obtain and provide information from a budget and resource programming perspective.
Actively participate and contribute to the improvement of internal processes, enhancement of corporate systems and design of tools to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.

Education:

Advanced University degree in Business Administration, Finance, Statistics, Economics or other relevant field, or First University degree with additional years of related work experience and training/courses.

Experience:

Minimum of five (5) years of postgraduate relevant professional working experience in related field. Additional years of experience are an asset.
Has working experience in complex emergency operations.
Has prepared budgets and reports for management.
Has prepared pipeline information, supply chain and operational plans.
Has experience in reviewing plans and budgets, monitoring the financial progress of the projects.
Has translated operational requirements into financial information.
Has developed and managed teams successfully.

Knowledge & Skills:

Comprehensive analytical skills and advanced knowledge of Excel, PowerPoint, and SAP applications.
Strong analytical and problem-solving abilities.
Effective communication skills to collaborate with cross-functional teams and stakeholders.

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